Hybrid Executive Assistant

Description

The Executive Assistant (EA) provides high-level administrative and strategic support to senior leadership in a fast-paced, growth-oriented organization. This role goes beyond traditional administrative duties and serves as a trusted partner to the executives, ensuring priorities are executed efficiently, communication is streamlined, and critical initiatives move forward.

The ideal candidate is proactive, highly organized, detail-oriented, and capable of handling confidential information with the utmost discretion. This individual must operate with professionalism, sound judgment, and the ability to anticipate executive needs.

Essential Job Duties

Executive Support

§ Manage complex calendars across multiple time zones, prioritizing strategic alignment.

§ Coordinate domestic and international travel, including detailed itineraries and contingency planning.

§ Prepare executives for meetings with briefing materials, agendas, presentations, and follow-ups.

§ Draft, review, and manage correspondence on behalf of the executive.

§ Track key action items and ensure follow-through on strategic initiatives.

Strategic & Operational Support

§ Serve as liaison between executive leadership and internal/external stakeholders.

§ Assist with board meeting preparation, investor communications, and leadership offsites.

§ Support annual planning cycles, quarterly business reviews, and executive reporting.

§ Monitor key projects and provide status updates to leadership.

§ Conduct research and compile data to support decision-making.

Communication & Coordination

§ Facilitate communication across departments to ensure alignment.

§ Manage confidential communications and sensitive information.

§ Coordinate executive-level meetings, including agenda creation and minutes.

§ Support internal announcements and executive messaging.

Administrative Oversight

§ Oversee expense reporting and budget tracking for executive functions.

§ Manage contracts, documentation, and records.

§ Coordinate with HR on onboarding senior hires.

§ Maintain executive CRM or stakeholder databases if applicable.

Qualifications

Education

§ High School diploma or GED required.

§ Bachelor's Degree preferred.

Experience and/or Training

• 5 - 10+ years of experience supporting C-level executives, preferably in a mid-size or growth-stage company required.

§ Experience in a $100M+ revenue company or private equity-backed organization preferred.

Technology/Equipment

• Advanced proficiency in Microsoft Office, Google Workspace, and presentation tools.

Travel

• Minimal travel required - most travel within 30 miles across 3 sites.

Additional Skill Set Required

§ Exceptional organizational and time management skills.

§ High level of discretion and confidentiality.

§ Strong written and verbal communication skills.

§ Ability to manage competing priorities under tight deadlines.

Additional Skill Set Preferred

o Exposure to board-level communications and coordination.

o Project management experience.

Competencies Required

• Strategic thinking

• Executive presence

• Problem-solving mindset

• Proactive decision-making

• High emotional intelligence

• Detail-oriented with big-picture awareness

• Adaptability in a fast-paced environment

We offer a competitive base salary in the $70,000 to $90,000 range, based on experience and qualifications, along with annual bonus and profit-sharing opportunities tied to performance.

Beyond pay, our market-leading benefits are designed to support your wellbeing. These include medical, dental, vision, and life insurance, as well as short- and long-term disability coverage. We also provide a health savings account with company match, a retirement plan with employer contributions through Vanguard, and access to the Granite Assistance Fund for support when it's needed most. We value time for rest and personal growth, offering generous paid time off, including volunteer time off and paid holidays.