Executive Assistant

Executive Assistant

Rasmussen University

Brooklyn Park, MN

The Executive Assistant will work closely with the University's senior leadership to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

This is a site-based role at our Hennepin/Anoka Campus.

Responsibilities:

* Manage complex executive calendars, ensuring strategic prioritization and optimal use of time.

* Coordinate meetings, appointments, and travel arrangements, proactively resolving conflicts and aligning with executive priorities.

* Draft, edit, and prepare high-quality correspondence, reports, and presentations.

* Prepare agendas, notices, and briefing materials for executives.

* Maintain organized digital and physical filing systems to ensure efficient information retrieval.

* Process and submit expense reports accurately and in a timely manner through the University system.

* Plan and execute board meetings, executive council meetings, conferences, and special events.

* Oversee all meeting logistics, including scheduling, agenda preparation, resource needs and catering.

* Serve as a primary liaison between senior executives and internal/external stakeholders, including faculty, staff, students, and partners.

* Manage incoming and outgoing communications (phone, email, and correspondence), ensuring timely and professional responses.

* Arrange comprehensive travel logistics, including itineraries and accommodations, for executives and accompanying personnel.

* Support budget management by tracking expenses and preparing reports for executive review.

* Handle highly confidential and sensitive information with discretion and professionalism.

* Support the development of onboarding and orientation materials for senior-level hires and direct reports.

* Contribute to ad hoc and strategic projects that enhance the effectiveness of the executive leadership team.

* Coordinate special and recurring initiatives as assigned.

Reporting Relationships:

The Executive Assistant will report to the Rasmussen University President.

Requirements:

* Bachelor's Degree Preferred

* 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting.

* Strong written and verbal communication skills.

* Exceptional organizational and time management abilities.

* Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

* Strong problem-solving skills and attention to detail.

* Discretion and ability to handle confidential information with integrity.

* Professionalism and strong interpersonal skills.

* Flexibility to work outside regular business hours when necessary.

* Strong skills in Microsoft Office Suite.

Benefits & Compensation:

Rasmussen University offers a robust total rewards program that includes a competitive compensation and benefits program. These offerings are meant to support your well-being, offer recognition opportunities and provide personal and career growth resources and support.

Our defined compensation structure is market competitive and is built to reward performance. A reasonable estimate of the current range for this role is $62,000.00 to $83,700.00. We take a number of factors into account when determining individual starting pay, including but not limited to: job and level hired into, location, skill set; experience and training; peer compensation and other business and organizational needs.

This range is subject to change.

Pay is just one component of our total rewards package. We offer a choice of plans for Medical, Dental and Vision, a 401(K) retirement plan with employer matching, employer paid basic life insurance, AD&D, and numerous voluntary plan options. We also have a continuing education benefit available for full-time employees offering a 100% tuition reduction on courses taken within our family…