Sr. Administrative Assistant

Description

We are looking for an experienced Sr. Administrative Assistant to support daily office operations for a busy architecture firm. This Contract position is ideal for someone who enjoys creating a welcoming workplace, managing a wide range of administrative tasks, and staying organized in a fast-moving onsite environment.

The right candidate will be comfortable working independently, handling shifting priorities, and delivering a high level of hospitality and a service-oriented approach throughout the day.

Responsibilities:

- Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors.

- Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office.

- Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies.

- Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings.

- Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams.

- Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation.

- Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available.

- Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day.

Requirements - Previous experience in administrative support, office coordination, hospitality, or another service-focused role.

- Ability to work with limited supervision and confidently manage responsibilities without constant direction.

- Proficiency with Microsoft Office applications, including Outlook and Teams.

- Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting.

- Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence.

- Comfort handling changing priorities and stepping into a broad, all-around support role as needed.

- Availability to work fully onsite in Minneapolis, Minnesota. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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