Office Support Specialist; Fleet
Job in
Minneapolis, Hennepin County, Minnesota, 55431, USA
Listed on 2026-06-11
Listing for:
City of Bloomington, MN
Full Time
position Listed on 2026-06-11
Job specializations:
-
Administrative/Clerical
Clerical, Office Administrator/ Coordinator, PR / Communications, Data Entry
Job Description & How to Apply Below
The City of Bloomington is seeking an individual to perform advanced level office support duties independently or with a minimum of supervision while maintaining high accuracy.
CITY VALUES & EXPECTATIONS
* Models and contributes to a positive work environment, culture of communication, engagement and safety
* Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
* Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
* Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly
ESSENTIAL DUTIES
* Receives and screens the general public and answers questions or makes referrals where appropriate and communicates effectively with the public and City staff ensuring dissemination of complete and accurate information
* Initiates and composes responses to routine letters and completes reports or correspondence as requested
* Drafts, creates, proofreads, maintains, and edits documents and forms
* Provides research assistance through use of internet and social media
* Prepares various reports for Division or Department as well as specialized reports as requested
* Maintains up-to-date filing system to ensure accurate record-keeping and prompt retrieval of desired materials (i.e., correspondence, policies, etc.)
* Responsible for distributing mail and maintaining needed supplies and equipment
* Responsible for license and titling of new vehicles and renew tab replacements as needed
* Processes a variety of correspondence for other personnel in the Division or Department upon request
* Uses office equipment and software applications with a high degree of proficiency and may troubleshoot basic hardware and software problems
* Supports staff in preparation of City Council agenda items materials and presentations
* Assists in the preparation of budget documents and CIP
* Assists with purchasing, invoices, and contracts
* Assists with Public Works Safety Program; scheduling trainings, preparing documents and keeping accurate records
* Schedules and assists with meetings; may take notes or minutes at meetings, transcribe dictation, and prepare in final form when required
* Provides leadership and support to other support staff
* Performs other duties or responsibilities as apparent or assigned
KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
* Ability to operate a keyboard with speed and accuracy
* Possess excellent clerical aptitude, organizational skills, and critical thinking skills
* Possess good mathematical aptitude
* Ability to take minutes with speed and accuracy, if required for the particular position
* Ability to communicate effectively orally and in writing, and over the telephone and in person
* Ability to develop and maintain effective working relationship with the public and City staff
* Ability to multitask while maintaining a professional and positive attitude
* Ability to work cooperatively as a team member
* Ability to work under minimal supervision, effectively under pressure, and meet deadlines
* Ability to work overtime when necessary, and attend night meetings when needed
* Skilled in preparing correspondence accurately and sending it out promptly in a neat and readily understood fashion
* Ability to complete reports and agenda materials correctly and on time
* Ability to maintain files in an accurate, complete, and timely manner
MINIMUM QUALIFICATIONS
* High School graduate or equivalent
* Three years of office support experience
* Excellent Microsoft Office Suite skills
DESIRABLE QUALIFICATIONS
* Experience working with the public in a local government or DOT setting
* Experience with Munis or similar financial software
* Experience with GIS, Laserfiche, SharePoint, and/or City View
* Experience with Adobe Acrobat/PDF editing software
* Experience with entering work orders in an asset management software program, i.e. Asset Works
* Experience administering a business-related social media account, i.e., Facebook, Twitter, Linked In
* Two years of post-high school education
* Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.)
Position:
Office Support Specialist (Fleet)
Date:
June 2026
Frequency Code:
Blank = Not Present
Very Infrequent = 1 to 2 times a week
Occasional = Up to 1/3 of time a week Frequent = 1/3 to 2/3 of time a week
Constant = More than 2/3 of time a week Physical Factors Code Environmental Factors Code Standing Stationary
OWork Alone
FMoving About
FWork With Others
FSitting
FWork Around Others
CPhysical Strengths and Demands Public Contact
CLifting-Push & Pull While Stationary Shift Work
Sedentary-up to 10…
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