Legal Assistant

Legal Assistant

:
PMBOHA-001-005

Location:

Bloomington
Program:
PMB

Wage/Hr:
$24.00
Hours/Week:
28
Minimum Age:
55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has
specialized in connecting experienced workers (ages 55+) with full-time and
part-time job opportunities that support the critical missions of Federal
Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the Office of Policy,
Management and Budget (PMB). These experienced professionals provide
administrative expertise, facilities management, natural and cultural resource
planning, and a broad array of other professional skills that support the Office
of Policy, Management and Budget through the Experienced Services Program (ESP).

Positions listed here do not guarantee employment for any definite period.
Enrollment in the Experienced Worker Programs administered by NEW Solutions is
temporary. The enrollment relationship between NEW Solutions and the Enrollee is
an ?at-will? relationship. This means that an Enrollee is free to terminate
enrollment at any time during the enrollment period, and NEW Solutions and the
Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE:

An ?

Enrollee? is not a federal employee, nor an employee of NEW
Solutions. An ?

Enrollee? is a participant in a grant program established through
a Cooperative Agreement funded by the agency and administered by NEW Solutions.

This opportunity applies to applicants legally eligible to work in the United
States.

Duration

This position is funded for up to 1456 total hours.

Qualifications:

Minimum of 5 year(s) of experience in administrative office environment OR AA
Degree in No particular degree required.

Experience sorting, categorizing, and distributing mail, and with filing
electronic and paper records; ability to use common software to produce reports,
correspondence, spreadsheets, and keeping calendars; familiarity with entering
data into databases; superior customer service skills and attention to detail;
familiarity with arranging travel via online systems; and acting as timekeeper
or other payroll-focused skills.
Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook
Duties:

This position will support the Department of the Interior, Office of the
Secretary, DAS-Administrative Services, Office of Hearings and Appeals, Probate
Hearings Division. Enrollees will support the OHA?s varied work in response to
processing backlogged Indian probate cases by providing administrative,
legal-focused assistance.

Receive and transfer telephone calls, answer basic and routine questions and
inquiries from interested parties; prepare and send faxes and electronic mail
and prepare and review time and attendance records. Process all incoming mail,
including correspondence from parties or attorneys, return mail from notices and
decisions, and additional document submissions from agencies or other parties.
Copy, mail, and scan relevant documents. 20%
Review incoming probate case material to ensure it is current and complete;
maintain case files from initial filing to completion, correctly input data into
the docketing system on a timely basis, and search various system records when
additional information is required. Maintain complete and orderly files in a
manner that expedites retrieval; understand and ensure that record and privacy
requirements are followed. 30%
Use online legal, tracking, or other resources and databases to obtain
information. Retrieve and input data into electronic docketing systems; perform
administrative duties using electronic databases, systems, and
software. 20%
Review outgoing decisions, notices, and other documents for grammatical and
spelling errors. 5%
Coordinate travel arrangements, prepare travel authorizations, and prepare
vouchers in a timely manner. 5%
Arrange facilities for conferences and hearings, and prepare presentation
material or background documentation. 5%
Responsible for ordering and maintaining adequate supply inventories,
tracking property, and ensuring equipment such as copiers, faxes, and shredders
are maintained in good working order and in accordance with
requirements. 15%

Other:

Physical requirements:

Job is primarily sedentary and performed in an office
environment. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment
free from discrimination and harassment in any form administering Experienced
Worker Programs under cooperative agreements with federal agencies. It is NEW
Solutions' policy to comply with all applicable laws that provide equal
opportunity and to prohibit unlawful discrimination in enrolling participants in
the federal programs.