Legal Administrative Assistant - Immigration & Billing Specialist - Minneapolis, MN

Job Overview

Fredrikson is seeking a Legal Administrative Assistant – Immigration and Billing Specialist to support our Immigration Department. The role combines financial operations and legal administrative support in a high‑volume immigration practice. Half the position focuses on billing, invoicing, trust accounting, and financial coordination; the other half provides administrative support to attorneys and paralegals handling a variety of immigration matters.

• Prepare, review, and coordinate client billing, including proforma review, time entry auditing, invoice preparation, and compliance with client billing guidelines.
• Partner with attorneys, department leadership, and finance team members to ensure timely and accurate invoicing and collections.
• Support accounts receivable processes, monitor outstanding balances, and assist in resolving billing inquiries and payment issues.
• Assist with client trust account administration and maintain accurate financial records in accordance with firm policies and applicable requirements.
• Serve as a liaison between attorneys, clients, and finance teams to resolve billing and payment‑related matters.
• Provide legal administrative support to immigration attorneys and paralegals across a variety of immigration case types.
• Coordinate client communications, appointments, meetings, and critical filing deadlines.
• Maintain accurate information within immigration case management systems, including data entry, reporting, and deadline tracking.
• Organize and maintain electronic client files and support the preparation and filing of immigration submissions.
• Learn and effectively utilize evolving legal, financial, and technology‑driven systems to support department operations.

• Two or more years of legal administrative, billing, accounting, finance, or related professional experience.
• Experience with legal billing, invoicing, accounts receivable, collections, trust accounting, or related financial operations.
• Exceptional attention to detail and ability to manage multiple priorities and deadlines.
• Strong organizational, administrative, and time‑management skills.
• Excellent written and verbal communication skills and ability to work effectively with attorneys, clients, and internal stakeholders.
• Comfort learning and utilizing case management, billing, and financial software systems.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience supporting immigration law practices is helpful but not required.
• Bachelor's degree preferred but not required.

Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short‑ and long‑term disability, employee resource benefits, paid parental leave, parenting classes, pre‑tax parking and transportation options, and much more. The retirement plan includes financial planning, Social Security/Medicare planning, 401(k)/Roth investment options, and a firm‑paid profit‑sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions.

Estimated starting pay range: $24.00–$39.00 per hour, dependent on experience, skills, education, professional background, overall qualifications, and geographic market location.

Fredrikson is an equal employment opportunity employer. All qualified applicants are encouraged to apply.