Legal Executive Assistant - Corporate at DLA Piper Minneapolis, MN

Legal Executive Assistant – Corporate

Minneapolis, MN. Hybrid work schedule.

The Legal Executive Assistant – Corporate supports multiple lawyers by proactively filtering and attending to the day‑to‑day functions of a partner’s practice, allowing the partner to focus on building and maintaining their practice. This role acts as a consultant for the partner, connecting departments, projects, and critical business information, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.

• Completes and carries out major assignments and a broad variety of tasks in support of the partner’s practice.

• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.

• Performs work that substantively and positively impacts the success of the partner’s financial viability with client matters.

• Exercises discretion and professional judgment with confidential and sensitive matters.

• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.

• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.

• Successfully completes critical aspects of deliverables with a proactive, hands‑on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner’s ability to effectively build the practice.

• Handles extensive direct interaction with clients and outside business contacts.

• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.

• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.

• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.

• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.

• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.

• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

Advanced computer skills in Excel, Word and PowerPoint are required. Excellent communication and interpersonal skills are necessary to interact with peers, lawyers, clients, business professionals, and various firm departments regularly. Solid organizational skills are required to manage multiple high‑priority projects concurrently. Excellent time management skills and the ability to work effectively in a fast‑paced environment are required. Demonstrates a strong work ethic and a flexible, dependable and positive attitude.

Must maintain confidentiality and demonstrate good professional judgment.

• High School Diploma or GED

• Bachelor’s Degree

• 5 years of professional executive administrative experience supporting partners and/or executives.

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

• Provide timely, accurate, and quality work product.

• Successfully meet deadlines,…