AR & Administrative Coordinator

Accounts Receivable (AR) & Administrative Coordinator

Employment Type: Direct Hire
Schedule: Monday-Friday, 8:00 AM - 4:00 PM
Work Environment: 100% In-Office
Compensation: $23-$25/hour

We are seeking a detail-oriented Accounts Receivable (AR) and Administrative Coordinator to support daily accounting operations and general office functions. This role is ideal for someone who enjoys a blend of AR, cash applications, invoicing, and administrative support in a collaborative small office environment.

• Process and apply ACH payments, wire transfers, checks, and credit card payments
• Perform daily cash postings and cash receipt entries
• Manage credit card processing, refunds, and daily closeouts
• Reconcile payments to customer accounts
• Assist with Positive Pay processes

• Generate and post customer invoices
• Apply sales tax where applicable
• Upload invoices to customer portals (Textura experience a plus)
• Support billing cycles and assist with special invoicing projects

• Conduct light collections (low volume, minimal phone work)
• Monitor aging reports and outstanding balances
• Resolve payment discrepancies and follow up on account issues

• Answer incoming calls, manage voicemail, and assist with general inquiries
• Handle mail distribution, filing, and document management
• Maintain company directories and records
• Order office supplies and provide general administrative support

• Release and close jobs in system
• Review and verify documentation, including commission paperwork
• Enter sales orders and support workflow tracking (e.g., Trello)
• Assist with order processing and internal coordination

• Complete lien waivers, vendor registrations, and COIs
• Process credit memos and refunds
• Maintain accurate financial and operational records

• Provide backup for invoice posting, cash receipts, and job closing
• Assist with team coverage and special projects as needed

• 2+ years of Accounts Receivable, Billing, or Accounting experience
• Experience with cash applications, invoicing, and payment processing
• Proficiency in Microsoft Excel and general accounting systems
• Familiarity with ERP systems (Epicor a plus)
• Strong attention to detail and organizational skills
• Ability to work independently in a small office environment
• Comfortable with administrative duties and multi-tasking

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.