Billing Specialist

Billing Specialist (Legal) - Hybrid, onsite 3 days per week in Minneapolis

Join a dynamic law firm as part of its accounting team. This role is ideal for someone who thrives in a collaborative, fast-paced environment and enjoys working with detailed financial processes and client interactions.

Reporting to the accounting leadership team, this role focuses on preparing and processing client invoices, supporting billing operations, and assisting with trust/retainer account administration. The position requires strict adherence to established procedures and a high level of discretion when handling sensitive financial and client information.

• Coordinate periodic billing cycles, including generating pre-bills and final client invoices
• Manage assigned client billing matters, including exception handling and electronic billing processes
• Produce and support custom billing reports for internal stakeholders and clients
• Assist with administration of client retainer/trust accounts, including deposits and disbursements
• Respond to billing inquiries from both internal team members and external clients
  
  Support cash application processes and provide backup for check handling and deposits
• Contribute to various accounting and billing-related tasks as assigned by leadership
• Maintain proficiency in billing systems, electronic billing platforms, and internal procedures
• Utilize standard office tools and equipment to support daily operations

• 2+ years experience as a Billing Specialist in a law firm is required
• Strong numerical aptitude and attention to detail
• Proficiency with data entry and general computer applications, including Microsoft Word and Excel
• Ability to operate a 10-key keypad efficiently
• Typing speed of approximately 45 words per minute or higher
• Strong organizational skills with the ability to prioritize work and meet deadlines in a fast-paced setting
• Effective communication skills, including the ability to interact professionally with clients and colleagues via phone and email
• Ability to maintain confidentiality and handle sensitive information with discretion
• Reliable attendance and commitment to team responsibilities