Executive Assistant; Part Time

Job Title

Executive Assistant

Administration

Minneapolis, MN

President/CEO

Part Time (20 hours per week), Non‑exempt, Hybrid work schedule

The Executive Assistant provides administrative and executive support to optimize the day‑to‑day effectiveness of the President/CEO. The role primarily supports calendar management, scheduling coordination, email and correspondence organization, meeting logistics, and administrative follow‑through. The position serves as a professional point of coordination for internal and external communication and requires strong organization, discretion, responsiveness, and attention to detail.

• Serve as an administrative point of contact for internal and external communication on behalf of the President/CEO, ensuring timely follow‑up and coordination.
• Draft, proofread, organize, and manage routine correspondence, calendar responses, meeting communications, and administrative documents.
• Manage the President/CEO’s calendar, including scheduling and confirming appointments, coordinating meeting logistics, preparing materials, and assisting with time management.
• Provide administrative support for board and leadership meetings, including scheduling, logistics, preparation of materials, and distribution of information as assigned.
• Coordinate meeting logistics, scheduling, reminders, and materials for leadership and organizational meetings.
• Maintain organized administrative systems and workflows that support efficient executive office operations.
• Organize and manage the President/CEO’s daily, weekly, and quarterly priorities, ensuring alignment with organizational goals and optimizing the use of executive time.
• Conduct research, track follow‑up items, and assist with problem‑solving on key issues requiring executive attention; provide thoughtful recommendations and draft appropriate responses as needed.
• Collaborate with the leadership team on special initiatives, projects, and events, offering administrative and strategic support.
• Provide administrative support for organizational events, meetings, and special projects as assigned.
• Develop and maintain systems for filing and record‑keeping of organizational documents, board materials, and other confidential information.
• Assist with internal meeting coordination, communication distribution, and basic document or presentation preparation.
• Other duties as assigned.

• $26.37 to $29.26 per hour, depending on qualifications.
• Employer‑paid Life Insurance, AD&D, and Long‑Term Disability.
• 403(b) Retirement Savings account with employer match.
• First Stop Health telemedicine and Employee Assistance Program.
• Professional development opportunities.
• Paid‑Time Off: 19 days in the first year (prorated), Floating Holiday, 10 paid company holidays.
• Minnesota Paid Family and Medical Leave eligibility.

• High school diploma or equivalent required.
• One (1) year of experience supporting organizational operations, coordination, project management, customer/client service, communications, or administrative functions.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (Zoom, Teams), Adobe Acrobat, and cloud‑based file systems such as Google Drive and SharePoint.

• Associate’s degree, bachelor’s degree, or equivalent combination of education and experience.
• Experience providing support in a nonprofit, mission‑driven environment.
• Experience supporting senior leaders, leadership teams, boards, committees, or cross‑functional initiatives.
• Familiarity with generative AI tools and workplace collaboration technologies.

• Strong organizational, administrative coordination, and time‑management skills for complex calendars and multiple priorities.
• Ability to prioritize effectively, manage competing demands, and adapt to changing priorities and urgent requests.
• Strong attention to detail, accuracy, and follow‑through.
• Strong written and verbal communication skills for clear, concise, professional correspondence.
• Professional communication across a wide…