Billing Specialist

Job Overview

Job Location:

Corporate Office - Minneapolis, MN 55422

Salary Range: $23.27 - $25.00 Hourly

Job Shift: Day

Division:
Reports Trucking
Koch Companies
Billing Manager

Employee Classification:
Full Time
Weekly

Hours:

40

The Billing Specialist is responsible for ensuring accurate and timely invoicing across Koch Trucking’s divisions and fleets. This role requires exceptional attention to detail and strong proficiency in Microsoft Excel. You’ll work in a structured office environment and be expected to manage high volumes of data efficiently, supporting both internal teams and external customer needs.

• Scan and index trip documents for billing
• Generate and audit invoices with a strong focus on accuracy
• Maintain rate books and fuel surcharge data for customer accounts
• Monitor invoice runs and prepare documents for mailing
• Collaborate with Accounts Receivable to resolve billing disputes
• Respond to customer calls and emails and provide proof of delivery (POD)
• Track billing totals and bank deposits; compile daily reports
• Ensure invoices are emailed or mailed in a timely and accurate manner
• Will be responsible for Dedicated Accounts

• Serve as a representative of the Company, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the Koch community, customers and with the public.

• Cross training as required.
• Perform additional duties and projects as assigned.

Temperature regulated office environment.

None

• Required
  
  Education and Experience:
  
  
• High school diploma or equivalent
• 1+ year of experience in an office setting using Microsoft Excel regularly
• Preferred
  
  Education and Experience:
  
  
• Associate degree in Accounting or related field
• 2+ years of billing or accounts receivable experience
• Essential Knowledge, Skills, and Abilities:
• Extremely detail-oriented, with a focus on accuracy in repetitive tasks
• Intermediate Microsoft Excel skills (e.g., formulas, sorting/filtering, pivot tables)
• Ability to process high volumes of data quickly and accurately
• Strong organizational and time management skills
• Comfortable navigating systems such as TMW and Epicor
• Clear and professional communication style

• 90% of the workday is spent at a desk using a computer
• Occasional lifting of up to 30 pounds (files, supplies, envelopes)
• Frequent use of standard office equipment (phone, printer, scanner, keyboard)

* Koch Companies and its affiliates are Equal Opportunity Employers committed to fostering a diverse, inclusive, and respectful workplace.