Billing Specialist

Job Overview Division Reports Trucking Koch Companies Billing Manager Employee Classification Weekly Hours Full Time 40

Position Details

Job Summary The Billing Specialist is responsible for ensuring accurate and timely invoicing across Koch Trucking’s divisions and fleets. This role requires exceptional attention to detail and strong proficiency in Microsoft Excel. You’ll work in a structured office environment and be expected to manage high volumes of data efficiently, supporting both internal teams and external customer needs.

Essential Job Functions Scan, and index trip documents for billing

Generate and audit invoices with a strong focus on accuracy

Maintain rate books and fuel surcharge data for customer accounts

Monitor invoice runs and prepares documents for mailing

Collaborate with Accounts Receivable to resolve billing disputes

Respond to customer calls and emails and provide proof of delivery (POD)
Track billing totals and bank deposits; compile daily reports

Ensure invoices are emailed or mailed in a timely and accurate manner
• Will be responsible for Dedicated Accounts Secondary Job Functions Serve as a representative of the Company, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the Koch community, customers and with the public.

Cross training as required.

Perform additional duties and projects as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Working Conditions Temperature regulated office environment

Supervisory Responsibilities None Qualifications Required  

Education and Experience High school diploma or equivalent1+ year of experience in an office setting using Microsoft Excel regularly

Preferred

Education and Experience Associate degree in Accounting or related field2+ years of billing or accounts receivable experience

Essential Knowledge, Skills, and Abilities Extremely detail-oriented, with a focus on accuracy in repetitive tasks

Intermediate Microsoft Excel skills (e.g., formulas, sorting/filtering, pivot tables)
Ability to process high volumes of data quickly and accurately

Strong organizational and time management skills

Comfortable navigating systems such as TMW and Epicor Clear and professional communication style

Physical Requirements
90% of the workday is spent at a desk using a computer

Occasional lifting of up to 30 pounds (files, supplies, envelopes)
Frequent use of standard office equipment (phone, printer, scanner, keyboard)
This job description is designed to be a guide and is not to be construed as a comprehensive listing of all activities, duties, skills or responsibilities that are required for this position. Activities, duties, skills or responsibilities may be added or changed at any time, with or without notice.
** Koch Companies and its affiliates are Equal Opportunity Employers committed to fostering a diverse, inclusive, and respectful workplace.
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