State Program Administrator - Campus Events Coordinator

Position Details

Title:

State Program Administrator – Campus Events Coordinator

Location:

Minneapolis Community and Technical College, Minneapolis, MN

Classification:
State Program Administrator (Bargaining Unit 214: Minnesota Association of Professional Employees)

Type:
Full time, classified, unlimited

Salary Range: $24.40 – $35.30 per hour, $50,947 – $73,706 annually

Opening Date: 06-24-2026 | Closing Date: 07-09-2026 | Desired

Start Date:

08-12-2026

• Organize and pull together all logistical planning for campus events, serving as the point of contact from initial inquiry through event execution.
• Provide second‑level administrative support for contracted services, including food service, facility use agreements, and invoicing, while maintaining accurate usage and revenue records.
• Facilitate reservations using the event management system (EMS) and act as the designated on‑site coordinator for evening and weekend events.
• Coordinate daily set‑ups and tasks, guiding team members and ensuring schedules are clearly documented and distributed.
• Collaborate with ITS leadership, facilities supervisors, building services, general maintenance, and external vendors to support event setup, execution, and tear‑down.
• Manage after‑hours and weekend event staffing, planning and communicating needs in advance for appropriate setup, support, and cleanup.
• Serve as liaison to college stakeholders for campus‑sponsored events, ensuring they meet quality standards and comply with system and college policies.

• Demonstrated effort to improve cultural competence and participation in diversity training.
• Knowledge of facilities procedures for planning, preparation, implementation, and evaluation of a wide variety of college events.
• Understanding of budgeting and financial planning principles sufficient to ensure event compliance and manage budgetary requirements.
• Working knowledge of rules, laws, regulations, agreements, and contracts relevant to event planning and compliance.
• Excellent customer service skills and the ability to work effectively with diverse groups, coupled with strong organizational skills.
• Familiarity with collective bargaining agreements and ability to ensure compliance with contractual and labor agreements.

• Greater than one year of project or event management experience.

• Former and/or current employees must be in good standing with the college.
• Employees driving on college/university business who use a rental or state vehicle must conform to Minnesota State’s Vehicle Use Criteria and consent to a Motor Vehicle Records check.

Monday–Friday, 7:00 a.m. – 3:30 p.m. with occasional evening and weekend hours as required.

The college offers a comprehensive benefits package that includes medical, dental, and vision insurance, life insurance, short‑ and long‑term disability, pre‑tax healthcare and dependent care accounts, a pension plan, 457(b) and 403(b) retirement accounts, tuition waivers, professional development opportunities, and paid holidays, vacation, sick time, and six weeks of paid parental leave.

Minneapolis Community and Technical College is an equal opportunity, affirmative action employer and encourages applications from employees and applicants who belong to underrepresented groups, including women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States.