Executive Assistant

Executive Assistant

Delta Dental of Minnesota is the largest regional provider of dental benefits, passionately serving over 7,000 Minnesota and North Dakota-based purchasing groups and 4.5 million members nationwide. We provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several consecutive years and value our team members for building this reputation.

The Executive Assistant to the Chief Financial Officer (CFO) & Board of Directors (BOD) provides high-level administrative, operational, and strategic support to the CFO while serving as a key liaison to the BOD. This role requires exceptional organization, discretion, communication skills, and the ability to manage complex schedules, confidential information, and board governance processes in a fast-paced environment. The Executive Assistant position is proactive, detail-oriented, highly professional, and capable of anticipating needs while maintaining strong relationships with executives, board members, and internal and external stakeholders.

This position will be with Stratacor, an affiliate of Delta Dental of Minnesota.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment authorization at this time.

The Executive Assistant to Chief Financial Officer:

• Handle and update spreadsheets, financial reports and other ad hoc documents or reports, as needed.
• Manage and maintain schedules by proactively managing complex calendars and remaining flexible to multiple changes.
• Maintain files, records, and databases, including offsite storage records and retention.
• Manage responsibilities related to organizing meetings, department events, training sessions, and conferences. Duties include but are not limited to, preparation of highly confidential materials and presentations, set-up and clean-up of meeting rooms and making arrangements for meals/catering.
• Coordinate travel accommodations and itineraries – U.S. and international (flight, hotel, transportation, etc.). Update travel arrangements which may require working after business hours and/or on weekends for logistical support.
• Prepare expense reports for approval on a monthly basis. Ensure proper documentation and timely submission of all expenses and invoices, utilizing the company's expense reporting system. Complete timely submission of company hours reported in the company's time management system.
• Gather information and prepare correspondence as requested (i.e., draft letters, emails, proof correspondences).
• Support the execution of high-priority projects and initiatives. Track progress on deliverables, monitor deadlines, and provide status updates. Conduct research and gather requested information/data.

The Executive Assistant to the Board of Directors: