Operations Coordinator

Are you the person who runs everything behind the scenes - and does it so well no one notices?

We’re excited to partner with our client in the search for a proactive, detail-driven Executive Operations Administrator who will collaborate closely with the Founder and help drive the day-to-day operations that keep the business running smoothly.

This is not a “wait for direction” role. This is for someone who operates one step ahead - someone who instinctively organizes, prioritizes, and executes without being asked.

• Executive calendar, inbox, and priorities - ensuring nothing slips
• Accounts receivable follow-up and weekly reporting
• Seamless onboarding experiences for every new hire
• System access, provisioning, core process and administrative infrastructure
• Marketing coordination and general business operations support
• Leverage AI and automation to proactively streamline workflows, eliminate inefficiencies, and improve operational execution across the organization

You will be the person who ensures everything runs cleanly, professionally, and on time.

• The executive you support is fully focused and never worried about logistics
• Onboarding is consistent, polished, and flawless
• AR is actively managed and nothing is sitting overdue
• Systems, access, and admin tasks happen without delays

• Highly organized and energized by details and follow-through
• Proactive, you anticipate needs instead of reacting to them
• Comfortable managing multiple priorities without dropping anything
• Professional, discreet, and dependable
• Based in Minnesota and able to work in-office as needed
• Passionate about AI and automating workflows

This is a high-impact seat where your work directly increases the capacity of a business leader and improves how the entire company operates.

If you love owning the details that make everything else work, this role was built for you!