School Secretary - Webster

Below is specific information for you to consider about this position.

Job Title:

School Secretary - (2026- 2027) Webster and

Requisition r:
104679

Close Date:
No established closing date; open until filled

Organizational Unit:
Webster Elementary )

Site:
Webster (0166)

FTE: 1.0 FTE @ 45 Weeks
; this is based on full-time equivalency with 1.0 being full time

Union:
AFSCME(29)

Functional Area:

Clerical

Salary Range:

Benefits:
Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Provides clerical and standard secretarial support for the School Principal; performs administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
• Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; explains MPS rules, policies and procedures; works independently, and makes appropriate decisions based on experience.
• Performs bookkeeping and accounting functions; collects special fees and payments.
• Collects data and reports information; maintains accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Monitors school security system, locks and unlocks doors, and manages key controls.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Completes and coordinates special projects and research functions.
• Prepares, compiles and distributes school calendar, information packets and other communications.
• Keeps daily attendance records for staff, and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.
• May coordinate, prioritize, cross-train and review work of clerical and support staff.
• Orders, receives and distributes supplies and equipment.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as‑needed basis.

Education, Training and Experience Guidelines

High School Diploma or GED equivalent; AND three (3) years of…