Executive Engagement Specialist

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career.

Try new things, learn new skills and discover what you excel at—all from Day One.

U.S. Bank’s Executive Recruitment Engagement Specialist is responsible for providing a high‑touch, personalized engagement and onboarding experience for executive talent prospects and new hires. This role requires a high level of executive presence, excellent written and verbal communication skills, precise time and project management skills, an appreciation for urgency, and highly developed problem‑solving skills.

• Execute with strong sense of urgency and proactively engage stakeholders
• Schedule and participate in strategy, update, and debrief calls with executives and/or search firms
• Create search update decks, tracking status of candidates and prospects throughout the process
• Schedule interviews (phone, video and in person) with candidates and the interview panel, requiring partnership with various EAs and AAs throughout the company
• Schedule travel, hotel and car service for candidates as part of the interview scheduling process
• Provide an exceptional onsite experience to our hosted candidates and prospects
• Create and deliver personalized gift bags and welcome notes to candidate’s hotel
• Collaborate with others on the recruiting team on initiatives and/or hiring needs
• Willingness to juggle multiple priorities and projects
• Engage new executive leaders’ hiring managers to:
• Determine whether in‑team administrative support is available for ordering equipment, scheduling, securing badge and access management, etc.
• Ensure new leaders’ security badges, access management, and phone and IT equipment are secured and ready prior to day one
• Reach out to new leaders prior to day one to request any necessary pre‑hire information, and answer any questions
• Act as a dedicated executive onboarding liaison for all new executive talent and leaders during their first week with U.S. Bank
• Partner with IT support to walk new leaders through initial system and security password set‑up on day one
• Walk new leaders through the Executive Onboarding Guide, sharing overviews of company and team structure, essential U.S. Bank programs and processes, key dates, health and executive benefits, and first weeks’ partner meetings

• Bachelor’s degree, or equivalent work experience
• Prior experience as a recruiting coordinator, onboarding specialist, executive administration, project management or related experience

• Proven skills to influence others and work closely with Sr. Executive Assistants
• Demonstrated experience building strong and effective personal relationships that enable the accomplishment of business objectives
• Excellent attention to detail for deck presentations and calendaring
• Excellent verbal and written communication skills including listening for understanding
• Proven project management and systems management experience
• Track record of quickly analyzing issues, problem solving, and keeping projects moving forward
• History of managing multiple priorities while acting with urgency
• Willing to assist others with their workloads as necessary

• Strong organizational and critical thinking skills, and adaptability to meet changing demands
• Demonstrated customer‑centric approach and high attention to details
• Superior interpersonal and external communication skills
• Demonstrated experience exercising discretion, sound judgment and the highest professional ethics and confidentiality
• Proven track record of effectively representing and interacting with senior level management
• Ability to work strategically and collaboratively across departments
• Skilled at interpreting and analyzing complex information and drawing conclusions and making…