Executive Assistant Plymouth, MN

Executive Assistant

We are looking for an Executive Assistant to serve as a central point of coordination for a fast-paced, onsite office in Plymouth, Minnesota. This contract to permanent position supports senior leadership while helping maintain an organized, welcoming, and efficient workplace environment. The role is ideal for someone who is experienced, adaptable, highly skilled with technology, and comfortable handling both executive support and office operations in a growing company.

Responsibilities:

• Provide direct administrative support to executive leaders, including managing schedules, preparing materials, and coordinating key meetings.
• Welcome visitors and serve as the first point of contact for the office, creating a welcoming and friendly experience for guests and staff.
• Oversee day-to-day office operations by maintaining supplies, supporting facility needs, and helping keep shared spaces organized and functional.
• Arrange board meetings and other executive gatherings, including logistics, documentation, and presentation preparation.
• Create, format, and update PowerPoint presentations, files, and other business documents with a high level of accuracy and quality.
• Maintain organized digital records, folders, and internal information resources so documents are easy to access and properly managed.
• Support company intranet administration by keeping content current and helping employees navigate internal information tools.
• Assist with travel coordination for executives as needed, including booking itineraries and managing related arrangements.
• Respond to changing priorities with a flexible, team-oriented approach and step in wherever support is needed across the office.