Program Assistant, Non-Supervisory

Position Description

In a non-supervisory capacity participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation. This position is currently open for Public Works - Solid Waste & Recycling.

Normal office setting. This position currently works on-site only.

• Assist with routine administrative detail in the absence of the supervisor.
• Interpret policies and handle requests for technical information on functions and procedures of the assigned department.
• Act as a liaison with other agencies, attorneys and administrators.
• Perform research, evaluation and analysis.
• Prepare presentations as required.
• Assist with the production of publications and newsletters, contracts and other important correspondence.
• May process personnel matters for the division or department.
• Establish and maintain records, clerical procedures, forms, etc.
• Represent the division/department head at meetings.
• Take and transcribe meeting minutes.
• Schedule and organize meetings for assigned executive staff.
• Supervise and/or participate in complex record keeping, including developing policies for the records.
• Assist in the preparation of the budget and other financial records.
• Supervise and/or maintain important program tables and database information on computers.
• May, under supervision act as a coordinator for specific projects or programs.

Post High School education or equivalent

Three years of related work experience

An equivalent combination of education and experience closely related to the duties of the position may be considered.

• Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
• Considerable knowledge of the techniques of gathering, compiling and analyzing data.
• Considerable knowledge of departmental or division policies and procedures.
• Good working knowledge of computers.
• Good oral and written communication skills.
• Good keyboarding skills.
• Ability to maintain good working relationships with a diverse population.
• Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
• Ability to organize, prioritize and supervise the work of subordinates.
• May require strong supervisory skills.
• May require considerable knowledge of accounting procedures and process used in the City.
• Good knowledge of modern record keeping and database practices, including complex filing operations.

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.