Administrative Coordinator Minneapolis, MN

Administrative Coordinator

We are looking for an Administrative Coordinator to support healthcare education initiatives in Minneapolis, Minnesota. This long-term, part-time (20 hours/week) contract position is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities, and keeps teams aligned on timelines and deliverables. The role will coordinate schedules, prepare meeting materials, communicate with speakers and stakeholders, and help move content through review and approval stages.

Success in this position requires strong customer service, sound organizational judgment, and the ability to work effectively with minimal direction.

Responsibilities:

• Organize calendars, schedule meetings, and distribute invitations to ensure participants are prepared and timelines stay on track.
• Create and circulate agendas, capture key follow-up items, and help maintain momentum across education-related projects.
• Coordinate the flow of content through review processes, ensuring materials are shared with the right stakeholders at the appropriate time.
• Communicate with speakers, internal partners, and cross-functional teams to confirm details, gather information, and resolve scheduling conflicts.
• Track deadlines, monitor progress, and provide reminders so deliverables are completed according to established timelines.
• Support project coordination activities by maintaining accurate documentation, updating status information, and assisting with day-to-day administrative operations.
• Deliver responsive customer service when handling inquiries, requests, and administrative needs from internal and external contacts.
• Use tools such as Outlook and Microsoft Office to manage correspondence, schedules, reports, and presentation materials.
• Adapt to changing priorities and ambiguous situations while keeping work organized and stakeholders informed.