Office & Admin Special Intermediate - Dean's Assistant; Unlimited

Department and Location

Minneapolis Community and Technical College – Minneapolis

Office & Admin Specialist Intermediate – Dean's Assistant (Unlimited, Full-time)

Minneapolis College is seeking a full‑time, unlimited Dean's Assistant. This position serves as the primary administrative support to and liaison for Academic Deans, their faculty, and staff in the associated programs.

• Manage and monitor essential functions within Academic Affairs to ensure the smooth functioning of the division.
• Provide administrative support to Academic Deans to help them to accomplish their job responsibilities in a timely and accurate manner.
• Assist other Dean Assistants and serve as a back‑up with activities and special projects as needed.
• In cooperation with the Academic Dean, generate, proofread, and verify faculty assignments in Faculty Workload Management (FWM) in a timely manner in accordance with the MSCF Contract.
• Monitor, prepare, review and route contracts, requisitions and invoices to ensure proper fiscal management of institutional cost centers and fiscal resources.

• English proficiency sufficient to speak, read, understand, and respond to a variety of written and spoken communications; apply accurate spelling and grammar; and communicate effectively with internal and external customers.
• Customer‑service skills sufficient to perform duties with courtesy, respect, and a positive problem‑solving manner.
• Answer the phone, refer callers, and greet visitors with courtesy and respect; provide prompt, courteous and accurate information to customers in person, on the phone, and through e‑mail and other written correspondence.
• Knowledge of current data entry procedures, including filing and storage.
• Typing/keyboarding proficiency sufficient to perform skilled typing tasks with speed and accuracy.
• Word‑processing proficiency sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets.
• Skill in using spreadsheet software applications such as Microsoft Office to enter, compile, store, and retrieve data in a variety of reports.
• Skill in database management: entering and retrieving data for reports; sorting or classifying information into existing databases according to established guidelines; collecting, compiling, maintaining, and presenting data from multiple databases.
• Demonstrate an ongoing understanding of cultural fluency, incorporate culturally responsive practices, and actively engage in antiracism professional development learning opportunities.

• Experience working in a confidential, efficient, and organized manner.
• Knowledge of the college's goals and strategies, curriculum, and protocol, and system‑wide policies and regulations.
• Knowledge of data practices and privacy laws, and how to act in accordance with the law (FERPA).
• Associate's or Bachelor's degree.

• Current or former employees must be in good standing with Minneapolis College for consideration.

Monday through Friday, 8:00 a.m. to 4:30 p.m.

This position may be eligible for partial telework per the Minneapolis College's Telework Guidelines.

Hourly: $20.76 – $27.53 (approx. $43,346 – $57,482 annually)

Desired

Start Date:

08‑05‑2026
Closing Date: 07‑10‑2026

Minneapolis College is an equal opportunity, affirmative action employer and encourages applications from women, minorities, persons with disabilities, and individuals with protected veteran status. We prohibit discrimination against qualified individuals based on race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.

All applicants must be able to lawfully accept employment in the United States.