Office & Admin Special Intermediate - Dean's Assistant; Unlimited

Job Description

Minneapolis College is seeking a full‑time, unlimited Dean's Assistant. This position serves as the primary administrative support to and liaison for Academic Deans, their faculty, and staff in the associated programs.

• Manage and monitor essential functions within Academic Affairs to ensure the smooth functioning of the division.
• Provide administrative support to Academic Deans to help them to accomplish their job responsibilities in a timely and accurate manner.
• Assist other Dean Assistants and serve as a back‑up with activities and special projects as needed.
• In cooperation with the Academic Dean, generate, proofread, and verify faculty assignments in Faculty Workload Management (FWM) in a timely manner in accordance with the MSCF Contract.
• Monitor, prepare, review and route contracts, requisitions and invoices to ensure proper fiscal management of institutional cost centers and fiscal resources.

Office and Administrative Specialist, Intermediate: $20.76 – $27.53 hourly; $43,346 – $57,482 annually

• English sufficient to: speak, read, understand, and respond to a variety of written and spoken communications; apply accurate spelling and grammar in written communications; and communicate effectively with internal and external customers.
• Skills in customer service sufficient to perform the duties described with courtesy, respect, and interest in a positive problem‑solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e‑mail and other written correspondence.
• Knowledge of current data entry procedures, including filing and storage; typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy; and word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets.
• Skill in using spreadsheet software applications, such as Microsoft Office, to enter, compile, store, and retrieve data in a variety of reports.
• Skill in database management to (1) enter and retrieve data for reports; (2) sort or classify information into existing databases according to established guidelines; and (3) collect, compile, maintain, and present data from multiple databases.
• Demonstrate an ongoing understanding of cultural fluency, incorporate culturally responsive practices, and actively engage in antiracism professional development learning opportunities.

• Experience working in a confidential, efficient, and organized manner.
• Knowledge of the college's goals and strategies, curriculum, and protocol, and system‑wide policies and regulations.
• Knowledge of data practices and privacy laws, and how to act in accordance with the law (FERPA).
• Associate's or Bachelor's degree.

Current or former employees must be in good standing with Minneapolis College for consideration.

Monday through Friday, 8:00 a.m. to 4:30 p.m.

This position may be eligible for partial telework per the Minneapolis College's Telework Guidelines.

• Interested Individuals must apply online. Applications submitted by any other method cannot be considered. Please provide a cover letter, electronic resume, and any other documents as needed.
• All uploaded documents need to be under the Resume/CV section. Attach names and contact information of at least four references, two managers and two professionals, who can directly address your qualifications for this position. Please detail your experience in the areas of responsibility and describe how you meet the minimum qualifications on your application.

Minneapolis College offers extraordinary educational opportunities to 10,000 students annually with 100 plus degree options. The College has strong ties to corporate and industry partners that support student scholarships, provide state‑of‑the‑art training and equipment, and offer internship and employment opportunities to the College's graduates. Minneapolis College is a member of the Minnesota State Colleges and Universities system. The safety of all members of the Minneapolis College campus community is of vital concern.

We are an equal opportunity, affirmative action employer, and encourage application from underrepresented groups. We are recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. We are a member of the Minnesota State Colleges and Universities system.