Office & Admin Special Intermediate - Dean's Assistant; Unlimited

Position: Office & Admin Special Intermediate - Dean's Assistant (Unlimited, Full-time)
## Office & Admin Special Intermediate - Dean's Assistant (Unlimited, Full-time)
Apply locations:
Minneapolis time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
July 10, 2026 (10 days left to apply) job requisition :
JR##
**** All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
*****
* Working Title:

** Office & Admin Special Intermediate - Dean's Assistant (Unlimited, Full-time)
** Institution:
** Minneapolis Community and Technical College
** Classification

Title:

** Office & Admin Specialist Int
** Bargaining Unit / Union:
** 206: AFSCME - Clerical and Office
** City:
** Minneapolis
* * FLSA:
** Non Job Exempt
** Full Time / Part Time:
** Full time
** Employment Condition:
** Classified - Unlimited
** Salary Range:**$20.76 - $29.22
** Job Description
** Minneapolis College is seeking a full-time, unlimited Dean's Assistant. This position serves as the primary administrative support to and liaison for Academic Deans, their faculty, and staff in the associated programs.

Responsibilities include, but are not limited to:
* Manage and monitor essential functions within Academic Affairs to ensure the smooth functioning of the division.
* Provide administrative support to Academic Deans to help them to accomplish their job responsibilities in a timely and accurate manner.
* Assist other Dean Assistants and serve as a back-up with activities and special projects as needed.
* In cooperation with the Academic Dean, generate, proofread, and verify faculty assignments in Faculty Workload Management (FWM) in a timely manner in accordance with the MSCF Contract.
* Monitor, prepare, review and route contracts, requisitions and invoices to ensure proper fiscal management of institutional cost centers and fiscal resources.
** Salary Range:
** Office and Administrative Specialist, Intermediate: $20.76 - $27.53 hourly; $43, 346 - $57,482 annually
** Minimum Qualifications
*** English sufficient to: speak, read, understand, and respond to a variety of written and spoken communications; apply accurate spelling and grammar in written communications; and communicate effectively with internal and external customers.
* Skills in customer service sufficient to perform the duties described with courtesy, respect, and interest in a positive problem solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.
* Knowledge of current data entry procedures, including filing and storage; typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy; and word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets.
* Skill in using spreadsheet software applications, such as Microsoft Office, to enter, compile, store, and retrieve data in a variety of reports.
* Skill in database management to (1) enter and retrieve data for reports; (2) sort or classify information into existing databases according to established guidelines; and (3) collect, compile, maintain, and present data from multiple databases.
* Demonstrate an ongoing understanding of cultural fluency, incorporate culturally responsive practices, and actively engage in antiracism professional development learning opportunities.
** Preferred Qualification
*** Experience working in a confidential, efficient, and organized manner.
* Knowledge of the college's goals and strategies, curriculum, and protocol, and system-wide policies and regulations.
* Knowledge of data practices and privacy laws, and how to act in accordance with the law (FERPA).
* Bachelor's degree.
** Other Requirement
** Current or former employees must be in good standing with Minneapolis College for consideration.
** Work Shift
** Monday through Friday, 8:00 a.m. to 4:30 p.m.
** Telework
* * This position may be eligible for partial telework per the Minneapolis College's Telework Guidelines.
** Internal Applicants
** Eligible bidders must contact Minneapolis College Human Resources, Victoria.

Le, in writing on or before the job posting closing date. A bid will be considered timely if delivered to the appropriate official by the posting closing date. In accordance with Article 12 of the Agreement with AFSCME, Council 5, the following position is vacant and will be filled as soon as possible. Only eligible employees as defined by the provisions of Article 12, Section 6, may submit a bid for the vacancy.

Article 12, Section 6, states in part "any employee who has successfully filled a vacancy - via a bid, shall not be entitled to bid on another vacancy for a period of six (6) months following the date upon which the employee exercised the bid." However, a permanent, non-probationary classified employee who is part-time, unlimited, part-time seasonal or full-time seasonal may bid on a full-time unlimited vacancy at any time.

Unclassified and…