Executive Assistant

Colle Mc Voy

Colle McVoy is a full-service, certified B Corp agency known for building enduring relationships between forward-thinking brands and consumers. Recognized as a SABRE Disruptive Agency of the Year, Ad Age A-List Standout Agency, Adweek Midsize Agency of the Year, and a recent Adweek Agency of the Year shortlist honoree, Colle McVoy's nimble talent model unlocks holistic creative problem-solving across the entire marketing ecosystem.

Our capabilities span brand and influencer strategy, design, experiential, social, branded content, media, earned creative/PR, and more. Backed by an award-winning culture, we've earned Best Place to Work honors 15 years in a row. Colle McVoy is part of Doner Colle Partners, a newly formed alliance built to serve the brands that move America through integrated strategy, creative, media, and AI-enhanced innovation.

Colle McVoy is seeking an Executive Assistant to provide exceptional support to our Chief Creative Officer, Chief Growth Officer, Chief Strategy Officer, and creative output senior leaders. The ideal candidate will enjoy working in a fast-paced creative environment, navigating multiple projects with strong organizational, communication, writing, and power point skills. You are proactive, collaborative, detailed, resourceful and at the end of the day love supporting people!

• Provide high-level administrative support to executive leaders across Creative, Design, Integrated Production, Business Development, and Brand Strategy.
• Manage complex and dynamic executive calendars, prioritizing meetings, resolving conflicts, and coordinating across multiple stakeholders and time zones.
• Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries seamlessly integrated into calendars.
• Lead logistics for key industry events (e.g., Cannes Lions), including travel coordination, scheduling, and on-site support as needed.
• Prepare, edit, and format executive presentations, reports, and communications with a high degree of accuracy and professionalism.
• Process executive expense reports in a timely and accurate manner, in alignment with company policies.
• Coordinate monthly department meetings and other recurring leadership meetings.
• Partner with Project Managers and cross-functional teams to align schedules and ensure efficient coordination of priorities.
• Support onboarding logistics for new hires, including orientation coordination and executive-level onboarding needs.
• Manage department onboarding tasks such as adding new hires to meetings, Microsoft Teams channels, and other key communication platforms.
• Leverage AI-enabled tools (e.g., Microsoft Copilot) to streamline and improve the quality and efficiency of executive support.
• Integrate emerging AI technologies into daily workflows to support innovation, automation, and operational excellence.
• Support general office operations and provide administrative assistance across the agency as requested.

• Exceptional organizational and time management skills with the ability to balance multiple priorities and deadlines.
• Strong written and verbal communication skills, with high attention to detail.
• Demonstrated ability to exercise discretion and handle confidential information with professionalism.
• Advanced calendar management and scheduling capabilities, including prioritization and conflict resolution.
• Strong problem-solving skills, with the ability to anticipate needs and proactively address issues.
• Ability to collaborate effectively across departments and build strong working relationships.
• Highly adaptable, with the ability to perform in a fast-paced, deadline-driven environment with shifting priorities.
• Customer-service mindset with a positive, solutions-oriented, and team-focused approach.
• Strong coordination and logistical planning skills for meetings, events, and executive communications.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word.

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5+ years of experience…