Executive Assistant

Executive Assistant

The Executive Assistant serves as a trusted strategic partner to assigned Senior Leaders, providing proactive, high-impact administrative and operational support. This role enhances executive effectiveness within a fast-paced, safety-driven, and highly matrixed airline environment by anticipating needs, managing priorities, and ensuring seamless coordination across operational and corporate teams.

• Serves as a primary liaison between the COO, CAO, Vice Presidents, and internal/external stakeholders.
• Anticipates executive needs and proactively resolves issues before escalating.
• Supports executive leadership meetings by shaping agendas, tracking outcomes, and following up on action items.
• Manages competing priorities across multiple executives with calm, sound judgment.
• Optimizes executive calendars to align with operational cadence, organizational priorities, and strategic goals.
• Manages complex, high-volume calendars across various time zones.
• Identifies and resolves scheduling conflicts with minimal executive involvement.
• Establishes meeting standards (purpose, preparation, attendees) to drive efficiency.
• Prepares executive-level presentations, summaries, and briefing materials.
• Screens, prioritizes, and responds to communications on behalf of executives when appropriate.
• Drafts professional correspondence and internal communications with a high degree of accuracy and judgment.
• Represents executives with professionalism and authority, ensuring accurate, timely, and aligned communication across all levels of the organization.
• Maintains strict confidentiality while handling sensitive company, personnel, and operational information.
• Supports onboarding and transition planning for new executives and leaders.
• Assists with leadership off-sites, conferences, and enterprise-wide events.
• Reviews, codes, submits, and tracks expenses and invoices with accuracy and timeliness.
• Improves administrative processes through documentation and continuous improvement.
• Leverages technology and tools to streamline workflows.
• Greets and determines whether customers and visitors should be given access to specific individuals.
• Demonstrates situational awareness and professionalism consistent with airline standards.

• Perform additional functions which may be assigned from time to time. Provides collaborative assistance and back-up to other Executive Assistants.

• No direct reports.

• Ethics and Values
  - Supports positive change and diversity that will support healthy organizational growth. Serves as a champion for projects and programs that are beneficial to the company.
• Knows Our Business
  - Is informed and knowledgeable about trends in the field. Is willing to use own knowledge to constructively challenge institutional practices and systems that might be improved to increase organizational results.
• Building Trust & Decision Making
  - Treats all team members in a respectful, courteous, and professional manner, and values the input of all. Recognizes when analysis is sufficient to proceed with making a good decision.
• Drives For Results by Inspiring Others
  - Develops clear workable plans with timelines, goals, and ways to measure results. Fosters engagement across different teams.
• Know Your Team & Leading People
  - Works inclusively with others on the team and across the organization to reach common goals. Is approachable and friendly. Is skilled at valuing differences; recognizing others; and listening for understanding. Builds strong cross functional relationships across operational and corporate groups.

• Bachelor's degree preferred; equivalent experience considered.
• 5+ years of experience supporting senior-level executives (CEO, CAO, COO, VP, C-suite preferred).
• Proven experience supporting multiple executives simultaneously is preferred.
• Exceptional organizational, prioritization, and communication skills.
• High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint); experience with collaboration and workflow tools preferred.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Experience in fast-paced,…