Executive Assistant

Overview

Avionté is a rapidly growing SaaS technology firm, and is seeking a professional and extremely organized Executive Admin. Along with direct responsibility to the CEO & broader Executive Team, this position offers a variety of tasks and roles within the organization that allow you to flex your numerous talents and your ability to multi-task and prioritize. You will be an integral team member and will be a supportive point of contact to Executives across departments giving you the opportunity to interact and develop relationships with employees and managers throughout the company.

• Directly support the CEO and other members of the executive team as needed
• Proactive management of calendars, understanding of conflicting priorities and self-resolution, working with Executives to align on prioritization and demands
• Owning and executing on deadline driven special projects around organizational strategies
• Aligning leaders across teams through maintained and scheduled meetings and communication mechanisms
• Assist the Executive Team by bringing order, structure and organization into all aspects of their roles
• Ability to acquire and coordinate travel accommodations around tight schedules and multiple priorities
• Be a brand extension of Avionté by greeting guests of the Executive team, meeting business partners and interacting with other professional networked individuals
• Assist in the creation, formatting and distribution of agendas, PowerPoint presentations and other materials for both internal and external meetings
• Ability to coordinate and plan group meetings, offsite sessions and professional outings efficiently and with ease
• Partner with Office Manager to ensure management and smooth running of office facilities
• Assist with special tasks as needed

• Previous Executive Admin experience required, preferably supporting the CEO
• Personable, professional and friendly manner – positive attitude
• Extremely detail oriented and very organized
• Great multi-tasking and follow-up, follow-through
• Ability to work and thrive in a fast-paced environment
• Microsoft Office experience is required and heavily relied on
• Strong communication skills, both written and verbal
• Solid problem-solving skills and ability to execute with minimal direction