Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Compliance Operations Coordinator

The Compliance Operations Coordinator provides high-volume administrative and operational support for the Property Management team across building safety assets, including fire systems, security systems, and elevators/escalators. The role coordinates permits, inspections, Field Service Requests (FSRs), work orders, invoices, and related documentation to supports established compliance processes.

Success in this role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities. Compliance expertise is not required. Training will be provided on company systems, property processes, and compliance procedures.

Regular in-office support is required for mail, permit documents, checks, shipping, and other document-handling activities.

Key Responsibilities

• Administrative & Operations Support
  - Monitor, triage, and route inboxes supporting permits, inspections, and building safety activities.
• Track permits, violation notices, false alarms, inspections, work orders, FSRs, and follow-up actions.
• Coordinate with stores, vendors, local agencies, internal partners, and offshore support teams.
• Maintain trackers and status updates, escalating questions or exceptions as needed.

Documentation & Record Management
- Review inspection and supporting documentation for completeness before routing. Maintain inspection records, FSR documentation, violation records, and related files. Prepare document packages and support administrative recordkeeping.

Work Order & Invoice Support
- Monitor work orders, aging reports, and administrative follow-up. Review, validate, and route invoices for processing.

Physical Document Support
- Sort, scan, mail, and track permits, invoices, checks, applications, violation notices, and alarm key shipments. Support mailing and shipping.

Reporting
- Maintain trackers, dashboards, checklists, and process documents. Coordinate routine work with offshore support teams. Escalate complex or time-sensitive issues as needed.

Core Skills
- Administrative coordination
- Organization, attention to detail, and follow-through
- Documentation and records management
- Microsoft Outlook, Excel, Word, and Teams
- Multi-tasking and prioritization
- Vendor and stakeholder communication
- Work order and operational tracking

Success in This Role
- Maintains accurate documentation and operational records. Keeps assigned work organized and on schedule. Proactively follows up and communicates status. Delivers consistent, accurate work while following established processes.

Employee Benefits:

At Lance Soft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks

About Lance Soft Lance Soft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias.

We provide Global Workforce Solutions with a human touch