Patent Prosecution Assistant – Hybrid

Responsibilities

• The Patent Prosecution Assistant plays a key role in supporting the firm’s IDS segment
• Prepare and file IDS forms and ensure correct formatting of references in compliance with USPTO rules
• Track and compile prior art references cited in related cases
• Maintain and update IDS reference databases
• Coordinate with legal assistants and attorneys
• Assist with uploading and submitting IDS documents via USPTO EFS-Web or Patent Center
• Assist with special tasks or duties as requested by manager
• Organize and maintain files in accordance with firm and client guidelines
• Help prepare materials for client reporting, billing entries, and internal audits

• 1–2 years of administrative experience in a legal or IP-related role
• Familiarity with USPTO forms, filing procedures, and IDS requirements strongly preferred
• Proficiency in Microsoft Office
• experience with IP management systems
• Excellent attention to detail and data accuracy
• Strong organizational skills to handle multiple tasks and meet critical deadlines
• Strong verbal and written communication skills
• Willingness to learn new skills/software as needed