Part-Time Japanese Bilingual Administrative Assistant

Japanese Bilingual Part-Time Administrative Assistant

Location:

Plymouth, MN (Onsite)

Language:
Professional fluency in English and Japanese

FLSA Status:
Part-Time, Non-Exempt (Hourly)

Working Hours:

Ideal: 6 hours/day, 5 days/week (e.g., 9:00 AM – 3:30 PM). Other schedules (20–30 hours total) can be discussed for the right candidate.

Overview: A Japanese company is seeking a trustworthy, detail-oriented, and Japanese Bilingual Part-Time Administrative Assistant to support office operations in Plymouth, MN. This role will balance foundational office administrative tasks with critical coordination in accounts payable, invoicing, and vendor setups/registrations. This is an ideal opportunity for a professional looking for a stable, flexible part-time role (ideally 6 hours/day, Mon–Fri, but open to other schedules) within a collaborative international corporate environment.

• Process vendor invoices, match them with purchase orders, and coordinate with Japan HQ or corporate accounting for timely payments (Accounts Payable/Receivable support).
• Handle new vendor and customer onboarding registrations, setting up payment terms, and maintaining accurate records in company systems.
• Manage office supplies, coordinate incoming/outgoing mail/couriers (Fed Ex, UPS), and maintain an organized office and lab environment.
• Greet occasional visitors and handle phone calls or emails professionally in both English and Japanese.
• Bridge minor administrative requests between the U.S. branch and teams in Japan HQ via email or casual alignment.
• Assist the local engineering team with miscellaneous documentation or logistical tasks as needed to keep the office running smoothly.

Professional fluency in both English and Japanese (Required). Ability to read, write, and communicate administrative matters smoothly in both languages.

1–3+ years of experience in office administration, bookkeeping assistance, clerk roles, or general corporate support is preferred. Experience handling invoices or registrations is a strong plus.

Proficient with MS Office Suite (Word, Excel, Outlook). Strong organizational skills, high attention to detail, and numbers-oriented accuracy. Reliable, honest, and proactive with a strong sense of confidentiality. High flexibility to adapt to a small office environment.

About Us:

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries.

Staffmark is an E-Verify employer.