School Secretary - Sanford Middle

Position: School Secretary - (2026-2027) Sanford Middle
Below is specific information for you to consider about this position.

Job Title:

School Secretary - ) Sanford Middle and

Requisition r: 104713 Close Date: 11:59 PM on Organizational Unit: Sanford Middle School ) Site:
Sanford (0324) FTE: 1.0 FTE 45 Weeks; this is based on full-time equivalency with 1.0 being full time Union: AFSCME(29)

Functional Area:

Clerical Salary Range: $23.96 - $32.34 Benefits:
Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan Resume and Cover Letter are mandatory to apply for any position. School Secretary SUMMARY Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
* Provides clerical and standard secretarial support for the School Principal; performs administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
* Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
* Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; explains MPS rules, policies and procedures; works independently, and makes appropriate decisions based on experience.
* Performs bookkeeping and accounting functions; collects special fees and payments.
* Collects data and reports information; maintains accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
* Monitors school security system, locks and unlocks doors, and manages key controls.
* Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
* Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
* Completes and coordinates special projects and research functions.
* Prepares, compiles and distributes school calendar, information packets and other communications.
* Keeps daily attendance records for staff, and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.
* May coordinate, prioritize, cross-train and review work of clerical and support staff.
* Orders, receives and distributes supplies and equipment.
* Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
* Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
* Maintains absolute confidentiality of work-related issues, records and MPS information.
* Other duties or tasks may be assigned on an as-needed basis. School Secretary page 2 of 2 MINIMUM QUALIFICATIONS Education, Training and Experience Guidelines High School Diploma or GED equivalent; AND three (3) years of office administration experience in a public school district; OR an equivalent combination of education, training and experience as determined by Human Resources. Knowledge of: *

Applicable policies, procedures and regulations covering specific areas of assignment.
* Specialized MPS and state agency software applications and network operating environments.
* Customer service principles, protocols and methods.
* Local community resources and community services programs.
* Principles of record keeping and records management.
* Professional standards for business correspondence, writing, spelling and grammar.
* Office practices and procedures.
* Business and personal computers, including spreadsheet, word processing, and database…