Administrative Assistant; Cabinet

Cabinet Administrative Assistant
- Community Relations

Bloomington Public Schools is seeking an experienced administrative professional in the Community Relations office. The Cabinet Administrative Assistant
- Community Relations provides administrative support to the Executive Director of Community Relations and Emergency Management, the Community Relations and Volunteer Connection teams, and Executive Assistant to Superintendent and School Board.

Required Skills and

Competencies:

• Executive-level discretion and confidentiality
• Excellent communication and customer-service skills, including personable attitude, and ability to communicate effectively, both verbally and in writing
• Strong organizational and project management skills
• Detail oriented in managing multiple competing priorities to ensure tasks are completed in a timely manner
• Ability to work independently and multitask in a high-demand setting
• Calm decision-making under pressure
• Strong problem-solving and analytical skills
• Proficient in Google Workspace tools, including Gmail, Chat, Meet, Calendar;
  Drive for storage;
  Docs, Sheets, Slides, Forms, and Sites for collaboration; and Microsoft Office (Word, Excel, PowerPoint)

Education and Experience:

• High school education or GED
• Five to seven years administrative assistant experience, preferably in an educational setting, or an equivalent combination of education and experience

Responsibilities:

• Provides administrative assistance to the Offices of Community Relations, Emergency Management and Volunteer Connection.
• Primary tasks include budget and ordering, district calendar, maintaining confidential files, sensitive information, emergency operations plans, drills, training, contact lists, and state statutory documentation; and communication distribution lists.
• Maintain general office organization, clerical and budget management and reporting, purchase orders, and printed communication and correspondence; schedule meetings; maintain files; order equipment and supplies; maintain copier/printers.
• Assist with maintaining lists and helping with mailings (electronic and USPS).
• Support the planning, logistics and materials for district calendar, special events and celebrations.
• Organize and maintain current and historical digital files; maintain district Google calendar of monthly events.
• Assist in preparing resolutions, policies, and supporting material for school board agenda items.
• Manage Volunteer Connection applications, background checks & budget; monitor and maintain volunteer programming tasks; assist school staff and volunteers with applications, background checks, updates; support Volunteer Experiences Coordinator; support program grants including reporting and accountability.

Benefits:

Bloomington Public Schools offers a variety of benefits to help take care of employees' health and well-being. These benefits include:

• Health & Dental Insurance:
  Employees can choose from health and dental plans to help cover medical and dental needs for themselves and their families. Employee only coverage for Health insurance is $0 per paycheck. The District also contributes to an HSA account to help cover medical expenses.
• Life Insurance and Disability Insurance:
  Employees get free life insurance, which provides money to their family if something happens to them while employed with the district. Additionally, your spouse and dependent children to age twenty-six are also covered. There is also LTD insurance to help if they can't work due to illness or injury for an extended period of time.
• Retirement & Pension Savings:
  Employees can save money for their future through a retirement plan or pension. The district helps by contributing money towards their savings through match, and through contributions to the State retirement plan.
• Paid Time Off:
  Employees accrue time off for things like Earned Personal Leave or sick days.
• Employee Support:
  There is also help for employees with life events through a free Employee Assistance Program. This program covers many things, including mental health, financial health, aging parent resources, young family resources.