Office Coordinator

City View
3001 Broadway Street NE
Suite 500
Minneapolis, MN 55413, USA

• Location: City View
  - Northeast Minneapolis
• Salary Range: Starting range $19.95 - $22.94/hour (where an applicant may fall on the salary range will vary based on a variety of factors, including but not limited to experience & education)
• Retirement: 401(K) with Company Match, Profit Sharing
• Time Off: Generous PTO, Holiday Pay, Floating Holiday
• Disability Coverage: Short & Long-Term Disability
• Family Support: Two Weeks Paid Parental Leave
• Performance Incentive: Discretionary Bonus Based on Company, Department, and Individual Goals

• Greet and welcome guests in a warm and professional manner as they arrive at the office.
• Maintain an inviting appearance of the front desk, lobby, and coffee service stations.
• Provide basic and accurate information in response to in-person and phone/email inquiries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, assess visitors via intercom system).
• Direct visitors to the appropriate person and office according to the appropriate protocol.
• Receive and sign for deliveries and notify appropriate person. Assure that all deliveries are moved to the shipping/receiving area and are not left in the lobby, hallway, or common areas.
• Post daily events notice.
• Notify office staff of announcements from the building as directed.
• Monitor online retail prep-kit sales, prepare kits for shipping, as well as take calls and/or emails from patients and staff with questions or concerns regarding online and onsite purchases.

• Troubleshoot conference room schedule conflicts and equipment issues as needed. Serve as a resource to staff who need assistance with conference rooms.
• Ability to receive complaints or concerns from staff or visitors with a customer service approach. Involve department manager or other members of the corporate office management team as the situation requires.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Provide back-up support to the Ancillary Services department.

• Assure that the corporate office is clean and well stocked throughout the day. Maintain a professional appearance and safe workflow by ensuring that boxes, work materials, personal items, and equipment are put away promptly and not left in walkways or common areas.
• Stock office supplies in all copy/work areas throughout the office. Inventory supplies at least weekly to maintain adequate par levels. Assure that office supplies are put away appropriately at the time of delivery and that boxes or papers are not left in common areas, hallways or countertops. Maintain a safe and professional work environment.
• Stock all coffee/water stations throughout the office. Inventory supplies at least weekly to maintain adequate par levels. Assure that supplies are put away appropriately at the time of delivery.
• Stock break room supplies and assure that appropriate supplies are maintained in break room for staff use. Inventory supplies at least weekly to maintain adequate par levels. Assure that break room supplies are put away appropriately at the time of delivery.
• Manage meeting supplies including snacks and beverages. Assure that adequate supplies are available in the break room for appropriate meetings. Order meeting supplies weekly or as needed.
• Maintain an awareness of cost when ordering office and other supplies; ordering approved products and maintaining appropriate par levels. Seek approval from department manager as needed.
• Clean and organize conference rooms weekly and according to protocol. Assure that all conference rooms include the appropriate equipment such as adaptor cords, business cards, and dry erase markers. Report any defective equipment or furniture immediately.
• Communicate any building needs, repairs, or concerns to building management. Involve department manager as needed.

• Deliver outgoing mail to the mailroom and apply postage as appropriate.
• Sort and process incoming mail from multiple sources, distribute to the correct…