Administrative Assistant | Real Estate & Transaction Support
Job in
Minneapolis, Hennepin County, Minnesota, 55400, USA
Listed on 2026-07-20
Listing for:
Ultimate Staffing Services
Full Time
position Listed on 2026-07-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Clerical, Finance Assistant
Job Description & How to Apply Below
Overview
Administrative Assistant to support a specialized team within the real estate, title, escrow, and exchange services industry. This is a contract-to-hire, full-time, on-site role located in Downtown Minneapolis.
Salary: USD 25 - 27 per hour
$25–$27/hr | Contract-to-Hire | Full-Time
Monday–Friday | 8:00 AM–5:00 PM
100% Onsite | Downtown Minneapolis
This position is focused on backend administrative responsibilities with minimal phone work, email volume, or customer interaction. It involves document management, data entry, transaction processing, compliance, administrative coordination, records management, and operational support.
Key Responsibilities- Provide administrative support to a small, collaborative operations team
- Prepare, organize, review, and process transaction-related documents
- Maintain accurate records and document management systems
- Perform data entry, database updates, and information tracking
- Support workflow management, file organization, and compliance requirements
- Learn and utilize specialized proprietary software platforms
- Assist with transaction coordination and operational deadlines
- Ensure accuracy and quality control throughout administrative processes
- Support internal teams with clerical, reporting, and organizational tasks
- Maintain confidentiality of sensitive client and transaction information
- 3+ years of administrative assistant, office support, operations support, or clerical experience
- Experience in real estate, title, escrow, mortgage, banking, settlements, closings, property management, legal administration, or transaction processing strongly preferred
- Strong data entry and document preparation skills
- Excellent attention to detail and organizational abilities
- Ability to manage multiple priorities and deadlines
- Proficiency with Microsoft Office, including Word, Outlook, and Excel
- Experience working with databases, records management systems, or proprietary software preferred
- Ability to work independently and as part of a small team
- Seeking a long-term career opportunity with growth potential
We encourage applications from professionals with experience as:
- Administrative Assistant
- Office Assistant
- Transaction Coordinator
- Escrow Assistant
- Title Assistant
- Mortgage Assistant
- Operations Coordinator
- Documentation Specialist
- Legal Administrative Assistant
- Compliance Administrator
- Data Entry Specialist
- Competitive pay of $25–$27 per hour
- Medical, Dental, and Vision coverage
- 401(k) eligibility upon hire
- Parking assistance
- Stable, team-oriented work environment
- Opportunity to develop expertise within the real estate and transaction services industry
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