Records and Evidence Technician

Description

The Records and Evidence Technician supports the daily operations of the property room by receiving, securing, and releasing police records, property, and evidence. This position ensures the integrity of records management and chain of custody in compliance with departmental policies, court requirements, and applicable laws. The technician responds to requests from law enforcement personnel, prosecutors, courts, and the public while safeguarding confidential information.

This position has no supervisory responsibilities.

These examples are intended only as illustrations of various types of work performed and are not necessarily all inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. Duties include but are not limited to:

• Prepare and process all public safety data information including proper classification of police incident reports and distribution of case files to proper agencies and personnel.
• Provide professional customer service to the public and personnel regarding law enforcement information pertinent to the Blaine Police Department.
• Prepare and enter criminal justice reports into state and county computer systems. Audit as requested or appropriate, ensuring completeness and accuracy.
• Update and/or maintain data in various database systems, ensuring completeness and accuracy.
• Provide assistance to co-workers to ensure continual and proper workflow.
• Perform computer operation activities, e.g., assist as clerical back-up in word processing.
• Receive and route calls and visitors.
• Provide information, explanations, and assistance to the public and other employees.
• Perform other duties as assigned.

• Professional ability to perform clerical work requiring confidentiality, concentration, organization, and judgement in interpreting practices and procedures to meet problems;
• Knowledge of record management, record retention, and Laserfiche techniques;
• Skilled in dealing with hostile or upset customers;
• Ability to maintain confidentiality;
• Ability to maintain professionalism in stressful situations;
• Skill and efficiency in the operation of Microsoft Office software, or similar, and other office machines and equipment;
• Ability to deal confidently and effectively with members of the public, both in person and via telephone;
• Ability to communicate effectively, in English, both verbally and in writing;
• Ability to spell and punctuate proficiently;
• Professional ability to work with others, including co-workers or members of the public, in a professional and courteous manner;
• Ability to multi-task in stressful situations

• High School Diploma or GED equivalent
• Minnesota Criminal Justice Information Systems (CJIS) Certification or the ability to obtain within six (6) months of employment. All associated costs will be covered.

• Two (2) years of administrative experience with a police department OR four (4) years of administrative experience with the city of Blaine.
• Advanced administrative training from a business college or vocational institution.
• Minnesota Criminal Justice Information System (CJIS) certified.
• One (1) year experience working with the MN Data Practices Act.

• No supervisory responsibilities

• Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, feeling, talking, hearing, seeing and repetitive motions.
• Sedentary Work:
  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

• Must possess a valid Class D driver’s license with a good driving record.
• Must successfully complete a comprehensive background investigation, driver’s check, and reference checks.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the…