Executive Assistant

Amp Up Your Career

We are seeking a Executive Assistant who is ready to join an organization that combines passion and performance to shape a better world. As a Global Top Employer 2026, Amplifon is a place where your expertise improves lives and accelerates your career.

In this role, you will provide high-level administrative support to multiple senior executives, enabling efficient execution of business priorities through expert calendar management, travel coordination, meeting planning, communication support, and operational coordination. As a trusted partner to executive leadership, you will help maximize executive effectiveness, prioritize competing demands, and drive organizational alignment. This role reports to the Senior Vice President of Miracle-Ear Franchise.

Compensation:
Based on qualifications we anticipate the hiring range will be $70,000 - $85,000.

Hybrid Work:
We require team members to be in our downtown Minneapolis office three days per week, offering flexibility while fostering in-person collaboration.

Benefits Offered:

* Health & Financial:
Medical, Dental, Vision, 401(k) with company match, family hearing aid benefits, and tuition reimbursement.

* Work-life Balance:
Generous vacation, safe and sick leave, paid holidays, paid volunteer time off, parental leave and bereavement.

* Well-being:
Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for you and your family.

* Career Development:
Access to Ampli-Academy, Linked In Learning, Coursera, team training, and additional specialized training.

* Commuter Support:
Reimbursement for transportation (parking downtown, bus or train).

Key Responsibilities:

Executive Support & Time Prioritization

* Manage complex calendars, scheduling, and prioritization for multiple senior executives in a fast-paced environment.

* Proactively align executive time and activities with strategic priorities, business objectives, and leadership commitments.

* Prepare executives for meetings by coordinating agendas, materials, logistics, and action-item follow-up.

Travel, Meetings & Leadership Coordination

* Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and transportation.

* Plan and support leadership meetings, off-sites, and corporate events while partnering with internal teams to ensure seamless execution.

* Serve as a key liaison for executive interactions and stakeholder coordination.

Expense, Communication & Operational Support

* Manage executive expense reporting, purchase orders, invoice coordination, and vendor payment processes.

* Draft and coordinate executive communications, presentations, correspondence, and meeting materials while maintaining strict confidentiality.

* Partner cross-functionally with Finance, HR, Legal, Operations, and other stakeholders to support leadership initiatives and office operations.

Must-Have

Qualifications:

* Associate's degree or equivalent combination of education and relevant administrative experience.

* 7+ years of experience supporting multiple senior executives in a complex, fast-paced corporate environment.

* Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and CoPilot.

* Experience using ERP, procurement, and expense management systems (e.g., Oracle, Concur, SAP, Emburse).

* Experience managing executive calendars, travel coordination, expense reporting, and financial processes such as purchase orders and invoice management.

* Strong organizational, prioritization, written communication, and relationship-management skills.

* Ability to handle highly confidential information with professionalism, discretion, and sound judgment.

Preferred Qualifications:

* Experience supporting executives within a global, matrixed organization.

* Strong prioritization, judgment, and organizational agility in managing competing demands.

* Demonstrated executive presence with the ability to build trust, influence stakeholders, and navigate complex environments.

* Highly proactive, detail-oriented, and able to anticipate needs while maintaining accuracy and quality.

* Proven ability to work independently, exercise discretion, and take ownership in a fast-paced environment.

Amplifon is the global leader in the hearing care retail market, empowering people to rediscover all the emotions of sound. With a presence in 25 countries and 20,300 employees worldwide, we are a team of diverse, innovative talent dedicated to improving lives through customer experience.

Amplifon Americas, headquartered in Minneapolis, MN, supports Amplifon Canada, Amplifon Hearing Health Care, GAES, and Miracle-Ear bridging retail and insurance industries to provide comprehensive hearing well-being across Canada, LATAM, and the United States.

Miracle-Ear has been in business for over 75 years, providing leading innovative hearing solutions that improve lives, relationships, and communities. With over 1,500 franchised and corporate-owned retail…