Executive Assistant

Executive Assistant

We are seeking an Executive Assistant who is ready to join an organization that combines passion and performance to shape a better world. As a Global Top Employer 2026, Amplifon is a place where your expertise improves lives and accelerates your career.

In this role, you will provide high-level administrative support to multiple senior executives, enabling efficient execution of business priorities through expert calendar management, travel coordination, meeting planning, communication support, and operational coordination. As a trusted partner to executive leadership, you will help maximize executive effectiveness, prioritize competing demands, and drive organizational alignment. This role reports to the Senior Vice President of Miracle-Ear Franchise.

Compensation:
Based on qualifications we anticipate the hiring range will be $70,000 - $85,000.

Hybrid Work:
We require team members to be in our downtown Minneapolis office three days per week, offering flexibility while fostering in-person collaboration.

Benefits Offered:

• Health & Financial:
  Medical, Dental, Vision, 401(k) with company match, family hearing aid benefits, and tuition reimbursement.
• Work-life Balance:
  Generous vacation, safe and sick leave, paid holidays, paid volunteer time off, parental leave and bereavement.
• Well-being:
  Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for you and your family.
• Career Development:
  Access to Ampli-Academy, Linked In Learning, Coursera, team training, and additional specialized training.
• Commuter Support:
  Reimbursement for transportation (parking downtown, bus or train).

Key Responsibilities:

• Manage complex calendars, scheduling, and prioritization for multiple senior executives in a fast-paced environment.
• Proactively align executive time and activities with strategic priorities, business objectives, and leadership commitments.
• Prepare executives for meetings by coordinating agendas, materials, logistics, and action-item follow-up.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Plan and support leadership meetings, off-sites, and corporate events while partnering with internal teams to ensure seamless execution.
• Serve as a key liaison for executive interactions and stakeholder coordination.
• Manage executive expense reporting, purchase orders, invoice coordination, and vendor payment processes.
• Draft and coordinate executive communications, presentations, correspondence, and meeting materials while maintaining strict confidentiality.
• Partner cross-functionally with Finance, HR, Legal, Operations, and other stakeholders to support leadership initiatives and office operations.

Must-Have

Qualifications:

• Associate's degree or equivalent combination of education and relevant administrative experience.
• 7+ years of experience supporting multiple senior executives in a complex, fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and CoPilot.
• Experience using ERP, procurement, and expense management systems (e.g., Oracle, Concur, SAP, Emburse).
• Experience managing executive calendars, travel coordination, expense reporting, and financial processes such as purchase orders and invoice management.
• Strong organizational, prioritization, written communication, and relationship-management skills.
• Ability to handle highly confidential information with professionalism, discretion, and sound judgment.

Amplifon is the global leader in the hearing care retail market, empowering people to rediscover all the emotions of sound. With a presence in 25 countries and 20,300 employees worldwide, we are a team of diverse, innovative talent dedicated to improving lives through customer experience.

Amplifon Americas, headquartered in Minneapolis, MN, supports Amplifon Canada, Amplifon Hearing Health Care, GAES, and Miracle-Ear bridging retail and insurance industries to provide comprehensive hearing well-being across Canada, LATAM, and the United States.

Miracle-Ear has been in business for over 75 years, providing…