Executive Administrative Assistant - GCCM

Executive Administrative Assistant

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

As an Executive Administrative Assistant within Global Communications and Corporate Marketing (GCCM), you will be part of the GCCM Operations team and a network of peer Executive Administrative Assistants. In this role, you will provide day-to-day administrative support for three Vice Presidents on the GCCM Leadership Team, report to the GCCM Chief of Staff, and be based at the Operational Headquarters (OHQ) in Fridley, MN.

A successful candidate will demonstrate attention to detail, thoroughness, time management, effective prioritization, sound judgment, and the ability to anticipate needs in a fast-paced environment.

Responsibilities may include the following and other duties may be assigned:

• Provide executive administrative support using judgment and knowledge to prioritize meetings, manage calendars, maintain schedules and anticipate administrative needs for GCCM Vice Presidents.
• Coordinate logistics for regular and periodic meetings, including preparing agendas, capturing meeting minutes, tracking actions, supporting content preparation. May include arranging catering, confirming AV setup, and booking venues.
• Coordinate travel, submit and process expense reports, order supplies, and support day-to-day administrative needs.
• Process purchase orders, invoices, and contracts, including helping route materials through appropriate approval processes.
• Provide administrative support for functional projects, programs, special assignments, and non-routine team needs.
• Work independently with little guidance on administrative responsibilities, anticipating next steps, taking initiative, exercising discretion, and using sound judgment.
• Provide technology support for presentations and Microsoft Teams meetings, including setup, coordination, and troubleshooting as needed.
• Assist with onboarding new direct staff members and support the overall extended team onboarding program.
• Has high degree of initiative providing project or program support to sub-functional groups within GCCM.
• Identify process improvements and recommend ways to improve systems, processes, and communications within the scope of the role.

Must Have:
Minimum Requirements

Requires minimum of 6 years of relevant experience.

Nice to Have

• Ability to partner & collaborate across various teams and build relationships
• Strong project management and meeting coordination skills
• Expert working knowledge of Microsoft Office suite, including PowerPoint, Word, Excel, Outlook, and Microsoft Teams
• Advanced Microsoft Teams skills, including support for meetings, presentations, and follow-up coordination
• Proven experience supporting projects and multitasking several priorities, projects, and resources
• Ability to thrive in a dynamic team environment and professionally handle interruptions
• Experience working with confidential and trusted information
• High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways
• Strong influence and communication skills with all levels of an organization and external business contacts

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week:
Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular…