Front Desk Administrative Assistant

Overview

We are seeking a professional, personable, and highly organized Front Desk Administrative Assistant to serve as the first point of contact for visitors, employees, and external partners. This role is essential in creating a welcoming and compliant workplace while providing administrative support to the Human Resources team.

The ideal candidate is customer-focused, detail-oriented, and adaptable, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. This position offers an excellent opportunity to gain exposure to HR processes while supporting a collaborative and employee-focused organization.

Key Responsibilities

+ Greet visitors, employees, and vendors in a professional and friendly manner, ensuring a positive first impression of the organization.

+ Answer, screen, and direct incoming phone calls to appropriate departments and team members.

+ Respond to general inquiries promptly and courteously, providing accurate information and assistance.

+ Perform data entry, document preparation, report generation, and other administrative tasks supporting HR operations.

+ Manage front desk operations, including visitor check-in procedures and badge creation.

+ Coordinate meetings and perform general office duties such as copying, filing, scanning, and mail distribution.

+ Order office supplies, employee gifts, and assist with hospitality arrangements for company events and activities.

+ Support the HR team by updating letters, forms, and standard work instructions while ensuring accuracy, completeness, and professionalism.

+ Assist with pre-employment processes and onboarding activities, including tracking paperwork and entering new hire information into HR systems.

+ Coordinate onboarding documentation with Payroll and maintain accurate employee records.

+ Ensure compliance with I-9, E-Verify, ITAR, EEO, and Affirmative Action requirements.

+ Maintain training records and assist with training event coordination and reporting.

+ Act as a liaison with external vendors, benefits providers, medical screening partners, transport companies, and emergency personnel when needed.

+ Handle confidential information with professionalism and discretion.

+ Adapt to changing priorities and support special projects and other duties as assigned.

Required Qualifications

+ High school diploma or GED required.

+ Minimum of 1 year of experience in a receptionist, administrative assistant, customer service, or other customer-facing role.

+ Excellent verbal and written communication skills.

+ Strong customer service skills with the ability to professionally assist visitors and callers.

+ Ability to maintain confidentiality and handle sensitive information appropriately.

+ Positive attitude, strong work ethic, and proactive approach to responsibilities.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Final date to receive applications

This position is anticipated to close on Aug 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and…