Office Manager, MPS Teen Parent Services – Minneapolis

Below is specific information for you to consider about this position.

Job Title:

Teen Parent Services, ) – Office Manager
and

Requisition r:
104794

Close Date:11:59 PM on

Organizational Unit:
Community Education Admin )

Site:
Davis Center (0001)

FTE:.75 FTE/ 30 Hrs Per Week/ 48 Weeks
; this is based on full-time equivalency with 1.0 being full time

Union:
MAAS(43)

Functional Area:

Administrative

Salary Range: $59,458-$74,254

Benefits:

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• HSA & FSA
• Retirement plan

Under general supervision, plans, coordinates and supervises administrative and financial operations for an assigned department; supervises assigned clerical personnel, and provides customer services.

Salay range is bases in .75 FTE- $59,457.75- $ 74,2552 48 Weeks calendar work year

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Manages administrative operations for assigned department; evaluates issues, identifies priorities, and develops solutions; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.
• Provides information and assistance to staff and clients; answers questions and resolves issues within scope of authority, using knowledge of MPS and department policies and procedures; researches information requests, and responds independently to inquiries when appropriate.
• Manages and coordinates MPS administrative duties and department functions; oversees budget and expenditures; oversees grant programs and prepares grant reports; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll.
• Provides administrative assistance to work group; maintains calendars, schedules and coordinates meetings; and prepares agendas, meeting minutes, and technical documents.
• Manages and coordinates assigned projects and research studies; identifies and resolves problems.
• Supervises assigned administrative staff; monitors staff compliance with departmental policies.
• Assures that work group’s action items are properly processed, managed and resolved; prepares information necessary for administrative decisions and implementation of policies and decisions; interprets, communicates and applies MPS rules, procedures and policies.
• Compiles and analyzes data and prepares reports and recommendations.
• Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; updates web sites and newsletters.
• Orders supplies and equipment; tracks maintenance and purchasing issues.
• Maintains file integrity and confidentiality by monitoring records and assuring compliance with MPS policies and procedures; verifies the accuracy of the electronic and paper filing systems.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
  
  -
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as-needed basis
• At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.

Associate’s Degree in Business or Public Administration, or related…