Sales & Services Administrative Assistant

Meet Minneapolis is seeking a Sales & Services Administrative Assistant to support sales managers and services staff promoting Minneapolis as a top destination. This role manages calendars, prepares proposals and presentations, maintains CRM data, and coordinates client communication and meeting logistics. The assistant tracks leads, compiles reports, processes contracts, and supports site visits and citywide events. Working in a collaborative, mission-driven environment, this position partners with hospitality and tourism stakeholders to help deliver exceptional client and visitor experiences.

Responsibilities

• Provide administrative support to sales and services teams, including calendar management and meeting coordination
• Prepare and format sales proposals, presentations, contracts, and event-related documents
• Maintain accurate CRM records, enter data, and track leads, bookings, and client interactions
• Coordinate logistics for client visits, site tours, and local partner meetings
• Compile regular reports on sales activities, pipeline status, and event performance
• Serve as a professional point of contact for clients, partners, and internal stakeholders
• Assist with coordination of citywide events, conventions, and hospitality partner activities
• Support cross-department collaboration with marketing, events, and community partners to enhance visitor experience

Required Skills

• CRM software (e.g., Salesforce)
• Microsoft Excel
• Microsoft Power
• Point
• Calendar and email management tools
• Data entry and database management
• Document formatting and proofing
• Event logistics coordination
• Customer relationship management
• Report generation and tracking
• Travel and meeting coordination