Administrative Assistant

Administrative Assistant

Are you an experienced Administrative Assistant who enjoys keeping projects organized, coordinating moving pieces, and helping teams stay on track? We're looking for a skilled professional who can step in quickly and provide critical support during a major department initiative at a large University in Minneapolis. This is an excellent opportunity to join a collaborative team, contribute to an important project, and make an immediate impact from day one!

Pay: $28 to $31 per hour 100% On Site, located in Minneapolis, MN Full time, 8am-4:30pm, Monday-Friday Temporary assignment lasting approximately 1 to 3 Months

What You'll Be Doing

• Administrative and coordination tasks supporting the launch of a new software system at the university
• Scheduling and coordinating Zoom webinars, meetings, and training sessions
• Moderating Zoom webinars and supporting virtual training events
• Taking detailed notes during meetings, webinars, and training sessions
• Managing Zoom recordings and related materials
• Providing support during in person training sessions
• Creating and maintaining FAQ documents and reference materials
• Compiling, organizing, and distributing information using Google Docs and Google Sheets
• Translating complex discussions into concise summaries, meeting minutes, and action items
• Assisting with training logistics and participant communications
• Supporting the development of user guides and how to documentation leading up to the system launch

What We're Looking For

• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• The ability to take initiative and anticipate needs
• Experience supporting multiple leaders, teams, or projects simultaneously
• The ability to organize information and create clear, useful output for others
• Comfort learning new systems and software quickly
• The ability to work effectively with minimal supervision
• A positive and flexible approach in a deadline driven environment
• Comfort with the nature of the department and its role in supporting animal research

Required Qualifications

• Exceptional proficiency with Google Workspace, including Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, and Google Chat
• Strong Zoom experience, including scheduling, hosting, moderating, and managing recordings
• Administrative support experience in a professional environment
• Experience organizing and presenting information in a clear and easily understandable format
• Strong documentation, note taking, and meeting coordination skills

What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work.

Apply today!