Facilities Assistant

Facilities Assistant

We are looking for a Facilities Assistant to support daily workplace operations and help maintain an organized, efficient environment. This long-term contract position is ideal for someone who enjoys coordinating facility services, responding to operational needs, and ensuring shared spaces are ready for employees and visitors. The role will contribute to conference room readiness, maintenance coordination, and overall facilities support within a detail-focused services setting.

Responsibilities include:

• Coordinate day-to-day facility support activities to help keep the workplace functional and well organized.
• Monitor conference rooms and shared spaces to confirm they are properly set up, stocked, and ready for meetings and events.
• Use a computerized maintenance management system to enter, track, and follow up on service requests and facility-related work orders.
• Partner with internal teams and external vendors to address maintenance needs, room issues, and general building support requirements.
• Assist with facilities planning efforts by helping organize space-related requests and supporting workplace readiness initiatives.
• Maintain accurate records related to facility activities, timekeeping entries, and ongoing operational tasks.
• Support the Facilities Coordinator function by helping prioritize requests, communicate updates, and ensure timely resolution of issues.
• Help identify opportunities to improve workplace efficiency, service response, and the overall experience of employees and guests.