Initiatives and Events Coordinator

The Initiatives and Events Coordinator provides administrative coordination and operational support to the Office of the Executive Vice President and Provost (EVPP), with approximately 60% of the role dedicated to strategic initiatives, administrative, and operations support and 40% to events planning and management. Reporting to the Deputy Chief of Staff for Operations, this position helps advance high-priority, system-wide initiatives and helps to ensure the office operates with efficiency, responsiveness, and professionalism.

The Coordinator’s primary focus is to support the initiatives led by the senior staff in the office, including senior leader searches and other executive priorities. The coordinator supports initiatives in the EVPP office through management of logistics, communications, materials, stakeholder engagement, and follow-up, working across the university to help ensure key initiatives and projects are successfully delivered. The role also supports core office operations, including executive calendars and meetings, front office support, correspondence, record management, travel and reimbursements, and space and facilities.

The secondary focus is planning and executing high-profile events and programs that advance EVPP priorities, including academic forums, leadership meetings, receptions, recognition programs, and ceremonial activities. The coordinator oversees event planning and management, including logistics, vendors, facilities, catering, communications, attendee management, materials, and on/off-site execution.

Success in this role requires exceptional organization, attention to detail, sound judgment, and the ability to manage multiple priorities and build effective relationships in a fast-paced, highly visible environment. The ideal candidate is proactive, dependable, collaborative, and committed to delivering excellent service.

This is a full-time, 12-month continuing appointment in the Civil Service personnel series. Most work is conducted during normal business hours, Monday through Friday. However, the ability and willingness to work evening and weekend hours is essential to successfully perform the responsibilities of the position.

Final date to receive applications date is Friday, September 11, 2026.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

7:45am – 4:30pm;
Currently, 3 days in the office
- Mondays
- Thursdays, with Friday remote, based on business need. Subject to change as dictated by business needs.

Strategic Initiatives, Administrative and Operations Support — 50%

• Coordinate and support high-priority and system-wide initiatives led by the Office of the EVPP, including strategic priorities, committees and taskforces, and senior leader searches.
• Provide logistical, communications, and records management support; and; stakeholder coordination and follow-up to ensure initiatives progress effectively and meet established objectives.
• Provide calendar and administrative support to the Provost and Associate Vice President and Chief of Staff.
• Provide executive support and backup coverage for the Provost’s executive assistant, including coordinating and prioritizing scheduling requests with the Deputy Chief of Staff, preparing meeting materials, and ensuring timely and accurate calendar communications.
• Provide backup coverage for the EVPP front desk, serving as a professional first point of contact for internal and external stakeholders and directing inquiries appropriately.
• Coordinate office-wide operational needs, serving as the primary liaison for space and facilities, travel and reimbursement processes, office equipment, vendors, and related services.
• Maintain organized office records, files, and archives in accordance with university requirements.
• Partner with Facilities Management and other university units to address operational, space, and facilities needs.
• Supervise and provide direction to student and temporary employees.
• Identify opportunities and recommend improvements that strengthen the efficiency, effectiveness, and responsiveness of office…