Legal Assistant

Thompson Hine LLP, an AmLaw 200 firm consistently recognized for our Innovation, Inclusion, and collaborative culture, is seeking an experienced Legal Assistant (37.5 hours/week) to join our Minneapolis office. The Legal Assistant provides comprehensive administrative and practice support to assigned attorneys and other designated timekeepers in our Litigation, Labor & Employment and Corporate practice groups.

The Legal Assistants serve as an integral partner to their assigned attorneys and other designated timekeepers, ensuring high-quality support to advance the Firm’s commitment to exceptional client service and adherence to the Firm’s standards of quality, confidentiality, and professionalism.

• Using Firm best practices, creates, revises, styles, and properly formats error-free correspondence, memoranda, and other documents in support of assigned attorneys and other designated timekeepers.
• Enters, reviews, proofreads, edits, and releases time charges for assigned attorneys and other designated timekeepers as necessary.
• Works closely with the Billing Department to review and revises client invoices. Assists in finalizing and submitting bills to clients as necessary.
• Submits expense reimbursement requests and related receipts. Follows-up on approvals and status of payments as needed.
• Following Firm guidelines, assists assigned attorneys and other designated timekeepers with all Business Intake related needs (submitting conflict-of-interest checks, opening new clients and matters, preparing and sending engagement letters, etc.).
• Maintains accurate and updated client files, both electronic and physical files as needed. Reviews and prepares files to be closed when matters are complete.
• Coordinates travel arrangements and related logistics for assigned attorneys and other designated timekeepers, as needed.
• Manages general administrative and clerical duties as necessary; answers calls for assigned attorneys and other designated timekeepers if requested, processes incoming and outgoing mail and deliveries in a timely manner, etc.
• Demonstrates advanced proficiency in Microsoft Outlook by proactively managing calendar appointments, scheduling in-person and virtual meetings, managing meeting conference room, and catering logistics as necessary.
• Interact professionally with clients, visitors, and colleagues; provide consistent, high-quality service to internal and external clients; and upholds strict confidentiality of the attorney-client relationship.
• Works closely with all functional support departments and other administrative staff to provide proper assignment support (Business Intake, Office Services, Finance, Library, Firmwide Administrative Support Center, Marketing, Paralegals, etc.).
• Works collaboratively with peers to help provide backup support as needed.
• Utilizes Firm-approved technology, document management systems, and collaboration tools to enhance efficiency and accuracy.
• Contributes to continuous improvement initiatives by identifying opportunities to streamline workflows and enhance service delivery.
• Performs other tasks and responsibilities as requested.

• Proficient with software and terminology and best practices relevant to practice group area.
• Working knowledge of internet use for research purposes and utilizes Library services as needed.
• Working knowledge of the court systems, rules and procedures, including jurisdiction specific requirements.
• Participates in Firm training programs and professional development initiatives.
• Provides peer support and mentoring and contributes positively to a team-oriented culture.
• Supports and participates in Firm support services, i.e., Docusign and other similar client support-based programs.
• Duties may vary for Legal Assistants in litigation and transactional practice areas.

• High school diploma or equivalent required.
• Administrative or legal secretarial experience required.
• Preferably some college course work experience.
• Notary Public licensure is valued.

• Strong proficiency in Microsoft Office applications…