Office Assistant-; Sanford Middle

Office Assistant

Under general supervision, performs basic clerical and office support duties; updates files, records and computer database; provides information and assistance to customers.

Essential duties and responsibilities may include, but are not limited to, the following:

• Performs basic clerical and administrative support duties for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Updates and maintains a variety of electronic and paper files, records, reports and documents.
• Receives documents, technical records and applications; checks documents for validity and accuracy of information; files paperwork, and enters data into MPS computer systems; reports discrepancies to supervisor.
• Provides a variety of clerical and office assistance duties; makes and distributes copies; schedules meetings; processes mail, correspondence, invoices and other documents.
• Updates statistical information, reports and technical documents.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Prepares correspondence; compiles and distributes information packets and other communications.
• Provides customer service, information and assistance to visitors and others having business with MPS; responds to requests for information within the scope of authority.
• Performs basic bookkeeping functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.
• Answers incoming telephone calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate.
• Orders, receives and distributes supplies and equipment.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as-needed basis At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.

Minimum qualifications:

High School Diploma or GED equivalent; AND one (1) year of clerical and computer experience; OR an equivalent combination of education, training and experience as determined by Human Resources.