Executive Assistant

Description We are looking for an Executive Assistant to provide high-level support to leadership within the development and construction function. This long-term contract position is ideal for someone who excels at keeping complex schedules organized, preparing well-structured materials, and ensuring day-to-day administrative operations run smoothly. The role requires strong judgment, attention to detail, and the ability to coordinate across meetings, travel, and financial documentation with accuracy and consistency.

Responsibilities:

- Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining alignment with changing business needs.

- Organize meetings from start to finish, including coordinating attendees, securing meeting logistics, and preparing supporting materials in advance.

- Develop clear presentations and slide decks that effectively communicate information for leadership discussions and business updates.

- Arrange business travel plans, including itineraries, bookings, and schedule coordination to support efficient executive travel.

- Process invoices accurately and in a timely manner while maintaining organized records for administrative and financial tracking.

- Prepare and submit expense reports with careful attention to policy compliance, completeness, and deadlines.

- Support senior leaders with a broad range of administrative tasks that help streamline daily operations and improve responsiveness.

- Use tools such as Microsoft Excel, PowerPoint, Concur, and SharePoint to maintain documentation, reporting, and administrative workflows. Requirements - Prior experience providing administrative or executive-level support in a fast-paced business environment.

- Strong ability to manage complex calendars, coordinate meetings, and handle shifting priorities with professionalism.

- Demonstrated experience arranging travel and maintaining detailed itineraries for business leaders.

- Proficiency in Microsoft PowerPoint and Excel for preparing presentations, tracking information, and supporting reporting needs.

- Hands-on experience with expense reporting and invoice processing, including familiarity with Concur or similar platforms.

- Working knowledge of SharePoint and other administrative systems used for document organization and collaboration.

- Excellent written and verbal communication skills, with strong attention to detail and follow-through. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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