Community Coordinator

Community Coordinator

We are seeking a dynamic and dedicated Community Coordinator to join our Minneapolis office, supporting the roughly 90 employees based in the Minneapolis area, and playing a pivotal role in both office management and community engagement initiatives. This role involves approximately 60% office management responsibilities and 40% community-building efforts, making it an ideal opportunity for those passionate about blending office administration with creating an inclusive and thriving work environment.

• Maintain the overall functionality, appearance, and cleanliness of the Minneapolis office, including common areas, kitchen, and canteen bar.
• Provide virtual Holiday / Sickness cover for facilities for the Bellevue, ensuring consistent standards.
• Manage inventory of office supplies and equipment including printers and shred boxes.
• Support office deliveries and daily mailings.
• Serve as primary contact for facilities and building management, liaise with external vendors, take lead on maintenance needs, compliance, and safety; act as Safety Czar (Fire Captain).
• Administer Kadence to manage flow of desk reservations and permanent desk assignments.
• Manage general office communications including but not limited to lunch menus, internal surveys and maintenance of digital overhead communication boards.
• Generation of Si  for new hires and visitors, liaising with Si Security Team for programming.
• Manage content updates of Siteimprove Intranet Site for Minneapolis Office (Sintra).
• Generating expense reports.

• Coordinate and finalize visitor schedules, including communication and access preparations (badges, desk/office reservations).
• Organize and support in-office community and team-specific events, including happy hours, anniversary celebrations, global celebrations, etc.
• Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup.
• Support seamless onboarding and offboarding processes by warmly welcoming onsite new hires, aiding in onboarding, including IT/desk setup and distributing swag boxes, as well as efficiently retrieving equipment during employee terminations.
• Engage in promoting inclusive practices and helping all employees feel connected.
• Foster cross-functional collaboration to align community-building with overall company goals.
• Aid with ad-hoc HR projects when required.

• Proven experience in office management, administration, or related roles.
• Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace.
• Strong organizational and multitasking skills, with an eye for detail.
• Excellent communication and interpersonal skills, with the ability to collaborate across teams.
• Self-motivated and proactive attitude, with the ability to work both independently and as part of a team.
• Committed to cultivating a workplace culture that values inclusion and community.
• This role is based out of our Minneapolis office and is expected to be onsite Monday through Thursday, 8:30 AM – 2:00 PM.

• Previous experience in organizing and facilitating inclusive community events.
• Proficiency in using collaboration tools such as Microsoft Teams, Slack, or similar platforms.
• Demonstrated commitment to continuous learning and staying updated on office culture best practices.
• Experience working in a fast-paced tech or SaaS environment.
• Knowledge of relevant software tools for office management and event planning.
• Creative mindset with the ability to think outside the box when developing community engagement initiatives.
• Strong analytical skills to measure the effectiveness of DEI and community programs.
• First Aid…