Administrative Assistant

About Inspire Medical Systems

Inspire is the first of its kind medical device designed to make a difference in the lives of those living with Obstructive Sleep Apnea (OSA). We are revolutionizing the sleep industry with our FDA-approved medical device, designed to reduce OSA severity for those who cannot tolerate or get consistent benefit from CPAP. Inspire Medical Systems is committed to enhancing patients’ lives through sleep innovation.

We are steadfast in our commitment to prioritize patient outcomes, act with integrity and lead with respect. With positive persistence at our core, we are committed to all those we serve.

At Inspire, we value people – your diverse experiences, backgrounds, and thoughts. We elevate voices and encourage learning opportunities to build a professional network that grows into community. We embrace a people‑first culture by offering excellent benefits, 401k matching, ESPP, flexible time off (FTO), and tuition reimbursement.

If you’re passionate about making a difference in people’s lives and want to work with innovative technology, come be a part of our great team!

The Administrative Assistant provides administrative and operational support to the Senior Vice President of Marketing and the Senior Vice President of Market Access & Clinical Affairs. This role serves as a key partner to leadership teams by coordinating schedules, supporting meetings and events, managing department operations, and facilitating cross‑functional collaboration.

The ideal candidate is highly organized, proactive, adaptable, and able to manage multiple priorities in a fast‑paced environment. The role requires sound judgment, strong communication skills, attention to detail, and the ability to handle sensitive and confidential information with discretion.

Executive and Team Support

• Manage complex calendars for executive leaders, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate travel arrangements, including itineraries, logistics, and expense reporting.
• Prepare meeting materials, presentations, agendas, and other business documents as needed.
• Provide administrative support to leadership teams and department initiatives as needed.

Meeting, Event & Training Coordination

• Plan and coordinate meetings, leadership sessions, and team events.
• Manage meeting logistics, including venue arrangements, catering, virtual meeting platforms, attendee communications, and meeting materials.

Department Operations

• Process invoices, purchase requests, reimbursement requests, and expense reports in accordance with company policies.
• Maintain department files, records, distribution lists, and organizational documentation.

Administrative Excellence & Continuous Improvement

• Respond to requests for information and assist with department communications.
• Identify and implement process improvements that enhance efficiency, organization, and team effectiveness.
• Maintain confidentiality of sensitive business information.
• Support special projects and perform other duties as assigned.

Educational Requirements:

• Associate degree or equivalent combination of education and experience.

• 5+ years of progressively responsible administrative support experience.
• Experience supporting senior leaders and managing competing priorities.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Excellent organizational, planning, and time management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Ability to work independently and anticipate business needs in a fast‑paced environment.