Facilities Coordinator

Description

Position Overview

We are seeking a highly organized and detail-oriented Facilities Coordinator to support the daily operations of a busy office or facility. This position is responsible for coordinating facility services, managing vendor relationships, maintaining workplace standards, and ensuring a safe, efficient, and professional environment for employees and visitors. The ideal candidate is proactive, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

+ Coordinate day-to-day facility operations and administrative activities.

+ Serve as the primary point of contact for maintenance requests, building issues, and workplace-related concerns.

+ Schedule and coordinate repairs, preventative maintenance, and vendor services.

+ Monitor facility work orders and ensure timely resolution of issues.

+ Support office moves, furniture installations, workstation setups, and space planning initiatives.

+ Manage relationships with vendors, contractors, and building management teams.

+ Maintain facility records, service agreements, and documentation.

+ Order and manage office, facility, and breakroom supplies while monitoring inventory levels.

+ Assist with workplace safety initiatives, emergency preparedness procedures, and compliance requirements.

+ Coordinate employee and visitor access, badges, parking, and building-related services.

+ Support special projects, office events, and workplace improvement initiatives.

+ Prepare reports and track facility-related expenses and budgets as assigned.

Requirements

Qualifications

+ 2+ years of experience in facilities coordination, office administration, workplace services, property management, or a related field.

+ Strong organizational and project coordination skills.

+ Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

+ Excellent communication and customer service skills.

+ Experience working with vendors, contractors, and external service providers.

+ Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.

+ Experience maintaining records, tracking expenses, and managing administrative processes.

+ Ability to work independently while collaborating effectively with internal teams.

+ Strong attention to detail and problem-solving abilities.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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