Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support a busy non-profit office in Minneapolis, Minnesota. This long-term contract position is ideal for someone who enjoys working directly with the public, providing day-to-day administrative support, and helping visitors connect with the right services and resources. The person in this role will create a welcoming experience, maintain accurate visitor records, and assist with office and event-related tasks in a detail-focused, service-oriented environment.

Responsibilities:

• Welcome visitors in a courteous and friendly manner, serving as the first point of contact for individuals seeking assistance.
• Record walk-in traffic details, including the purpose of each visit and the type of support or resource provided.
• Guide guests to the appropriate nonprofit partner, staff member, or service area based on their needs.
• Provide basic support to individuals who need help preparing or improving their resumes, while coordinating with external resume support resources when needed.
• Maintain organized and accurate administrative records through data entry and routine office documentation.
• Answer inbound calls and respond to general inquiries with clear, courteous, and helpful communication.
• Assist with room and event preparation by arranging tables and chairs for career fairs and similar activities.
• Support daily front-desk and office operations to ensure a smooth and welcoming environment for visitors and staff.